Barcelona Area Back-Office & Operations Specialist

Acquera; Barcelona; Presencial; EUR 30.000 - 42.000; Jornada completa

Descripción de la vacante

ACQ Spain, part of the Acquera Yachting Group, seeks a Barcelona Area Back Operations Officer to support daily administrative and operational tasks in Spain. You will collect and dispatch documents, verify billing, communicate with clients and suppliers, and maintain AYPro data to ensure seamless invoicing and service delivery.

The role requires strong Excel and ERP experience, English and Spanish fluency, and a proactive, detail-oriented approach to align with group finance and compliance needs.

Formación

• At least 2 years of experience in Assistant or Back Office roles.
• Maritime/shipping or services sector experience is a plus.
• Good knowledge of Spanish accounting principles and practices.
• Experience in documentation processing, billing verification, vessel file management and AYPro ERP/database updating.
• Knowledge of GDPR and general administrative procedures.
• Fluent in English and Spanish; Italian is a plus.
• Proficient with Excel and accounting/ERP systems.
• Strong attention to detail, accuracy and reliability; able to prioritize tasks.
• Excellent organizational, analytical and problem-solving skills; able to collaborate with internal teams and external advisors.
• High degree of flexibility, adaptability, dynamism and initiative.

Responsabilidades

• Handle collection, verification and archiving of operational and administrative documentation.
• Manage accounts payable and receivable, invoicing controls and payment tracking.
• Record and reconcile local bank transactions and credit card expenses.
• Ensure daily data entry in AYPro and ERP systems for vessel files and service costs.
• Support pre-arrival client requests, supplier communications and harbor arrangements.
• Assist Group Finance and external tax advisors with monthly closing data and compliance.
• Contribute to periodic reporting and routine administrative tasks.

Conocimientos

English proficiency

Spanish proficiency

Attention to detail

Time management

Herramientas

AYPro

ERP systems

Microsoft Excel

Descripción del empleo

ACQ Spain, part of the Acquera Yachting Group, seeks a Barcelona Area Back Operations Officer to support daily administrative and operational tasks in Spain. You will collect and dispatch documents, verify billing, communicate with clients and suppliers, and maintain AYPro data to ensure seamless invoicing and service delivery.

The role requires strong Excel and ERP experience, English and Spanish fluency, and a proactive, detail-oriented approach to align with group finance and compliance needs.