Administrative Assistant in Son Fuster

Confidential employer; Calviá; On-site; EUR 7,800 - 8,100; Part time

Job summary

Confidential employer in Palma, Mallorca, seeks a reliable Administrative Assistant for an on-site, part-time role. The position focuses on organizing records, paperwork, and supporting training initiatives, with a balanced morning schedule from 09:30 to 13:30.

You will digitize and archive documents, prepare expense reports, support subsidized training programs (FUNDAE), coordinate training projects, and handle daily correspondence.

Qualifications

• Proficient in Microsoft Office, Google Workspace, and Canva.
• Intermediate English proficiency.
• Vocational training degree in administration (CFGM or CFGS) is highly valued.
• Attention to detail, structured work habits, and good organizational skills.
• Experience or familiarity with business consultancy or training management is a plus.

Responsibilities

• Digitize and archive administrative documents and records.
• Prepare expense reports and manage financial paperwork.
• Assist in managing paperwork for subsidized training programs (FUNDAE).
• Coordinate training projects, track schedules, and support course administration.
• Handle daily office correspondence and digital file organization.

Skills

Microsoft Office

Google Workspace

Canva

Education

CFGM or CFGS in administrative studies

Job description

Are you looking for a stable part-time administrative position in Mallorca? A private business administration and consultancy firm located in Son Fuster, Palma, is currently seeking a reliable Administrative Assistant to join their office team on an on-site basis. If you enjoy organizing records, handling paperwork, and supporting training initiatives, this opportunity offers a balanced morning schedule and a long-term position.

In this role, you will play a key part in maintaining orderly administrative operations and ensuring that day-to-day office documentation runs smoothly. Your main responsibilities will include:

• Digitizing and archiving administrative documentation and records systematically.
• Preparing accurate expense reports and monitoring financial documentation.
• Assisting in the management and paperwork of subsidized training programs (FUNDAE).
• Coordinating training projects, tracking schedules, and supporting course administration.
• Handling daily office correspondence and digital file organization.

To succeed in this position, you should have solid digital skills and administrative training. The required qualifications and valued assets include:

• Essential working proficiency with Microsoft Office, Google Workspace, and Canva.
• Intermediate level of English.
• A vocational training degree in administration (CFGM or CFGS in administrative studies) is highly valued.
• Attention to detail, structured work habits, and good organizational skills.
• Experience or familiarity with business consultancy, administrative procedures, or training management is a plus.

This position offers a permanent contract (contrato indefinido) with a regular morning schedule from Monday to Friday, working from 09:30 to 13:30. The remuneration is set at 712.25 euros gross per month for these 20 weekly hours, giving you a steady working environment in Son Fuster with your afternoons completely free.

If you meet these requirements and want to bring your administrative skills to an established team in Palma, submit your application directly online through the official PalmaActiva application portal using the link provided.