Administrative Assistant

Prime Response, Inc.; Cabó; Vor Ort; EUR 22.000 - 28.000; Vollzeit

Zusammenfassung

Prime Response, Inc. seeks an experienced Administrative Assistant to support executives with calendar management, travel coordination and document preparation.

You will handle confidential information, assist with presentations for internal and external stakeholders, and help organize meetings in a fast-paced environment. The role requires strong MS Office skills, fluency in English, and the ability to multitask while maintaining high attention to detail.

Qualifikationen

• 3+ years of administrative experience with a solid work history.
• Able to handle complex projects with high attention to detail, including preparing materials for outside viewers.
• Proven ability to prioritize and multi-task
• Ability to handle and protect sensitive information professionally
• Fluency in English is required

Aufgaben

• Answering phones and directing to appropriate person, taking messages.
• Organizing and maintaining filing system, records and reports
• Administrative project support
• Coordinating domestic and international travel
• Assisting with PowerPoint presentations
• Arranging lunches and dinners / other special events as needed
• Coordinating conference calls, video conferences and meetings with internal and external individuals
• Proactively maintaining calendars and scheduling business appointments
• Type a variety of forms, letters, reports and memos
• Receive and distribute mail for area
• Performs position functions with a high degree of ethics and confidentiality
• Position is nonexempt and will require working for 6 days a week

Kenntnisse

Calendar management

Travel coordination

Discretion/confidentiality

Multitasking

Communication skills

Organization

English fluency

Ausbildung

High school diploma

Some college coursework

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Jobbeschreibung

Responsibilities

• Answering phones and directing to appropriate person, taking messages.
• Organizing and maintaining filing system, records and reports
• Administrative project support
• Coordinating domestic and international travel
• Assisting with PowerPoint presentations
• Arranging lunches and dinners / other special events as needed
• Coordinating conference calls, video conferences and meetings with internal and external individuals
• Proactively maintaining calendars and scheduling business appointments
• Type a variety of forms, letters, reports and memos
• Receive and distribute mail for area
• Performs position functions with a high degree of ethics and confidentiality
• Position is nonexempt and will require working for 6 days a week

Requirements

• High school diploma required, but some college course preferred
• At least 3 years of administrative experience with a solid work history
• Can handle complex projects (i.e. printing and distributing materials in a form suitable for presentation for outside viewers -Board, partners, banks, etc., booking dinners and meetings) with high degree of attention to detail
• Proven ability to prioritize and multi-task
• Ability to handle and protect sensitive information in a confidential and professional manner
• Proficient with Microsoft Outlook, Word, Excel and PowerPoint and is able to easily process documents
• Strong organizational and prioritization skills, with ability to handle multiple projects simultaneously
• Original, creative thinker with the ability to formulate and express a contrarian viewpoint
• Able to work in a fast-paced environment Handle other projects, duties and responsibilities as assigned
• Fluency in English is required