HR Administrative Assistant

Jobtailor; San Vicente de la Cabeza; On-site; EUR 18,000 - 24,000; Full time

Job summary

Jobtailor in Spain is seeking an experienced Administrative Support Assistant to help with diary coordination, travel arrangements, expense management, and file organization with some autonomy.

You will support routine office tasks, document creation and review, and assist higher‑level projects, maintaining smooth workflow with guidance when needed.

Qualifications

• Formal training or work experience in administrative support.
• Ability to identify problems and use standard procedures to make sound decisions.
• Performs clearly defined work according to instruction under moderate supervision.

Responsibilities

• Supports administrative tasks, including diary coordination, travel arrangements, expense administration, and file organization, with some autonomy and guidance as needed.
• Supports a broad range of routine general office administration activities, such as room planning, photocopying, printing, filing, archiving, and managing office materials, with some autonomy and guidance as required.
• Supports the creation and review of documents, checking them for accuracy before forwarding for review, signing, and authorization, with some autonomy and guidance when needed.
• Anticipates needs and independently handles routine duties, resolves issues, and assists with higher‑level administrative projects while maintaining a smooth workflow, with some autonomy and occasional guidance.
• Assists with the implementation of basic office procedures and systems under supervision, helping to ensure smooth operations. Supports staff with simple administrative tasks and seeks guidance when issues arise.

Skills

File Organisation

Room Planning

Photocopying

Printing

Filing

Archiving

Managing Office Materials

Basic Office Procedures

Issue Resolution

Workflow Management

Education

Administrative support training or equivalent

Job description

• Supports administrative tasks, including diary coordination, travel arrangements, expense administration, and file organization, with some autonomy and guidance as needed
• Supports a broad range of routine general office administration activities, such as room planning, photocopying, printing, filing, archiving, and managing office materials, with some autonomy and guidance as required
• Supports the creation and review of documents, checking them for accuracy before forwarding for review, signing, and authorization, with some autonomy and guidance when needed
• Supports administrative tasks by anticipating needs, independently handling routine duties, resolving issues, and assisting with higher-level administrative projects, while maintaining a smooth workflow with some autonomy and occasional guidance
• Assists with the implementation of basic office procedures and systems under supervision, helping to ensure smooth operations. Supports staff with simple administrative tasks and seeks guidance when issues arise.

Requirements

• Requires working knowledge and skills developed through formal training or work experience
• Identifies problems and all relevant issues in straightforward situations, assesses each using standard procedures, and makes sound decisions
• Performs clearly defined work according to instruction under moderate supervision
• Supports administrative tasks, including diary coordination, travel arrangements, expense administration, and file organization, with some autonomy and guidance as needed
• Supports a broad range of routine general office administration activities, such as room planning, photocopying, printing, filing, archiving, and managing office materials, with some autonomy and guidance as required
• Supports the creation and review of documents, checking them for accuracy before forwarding for review, signing, and authorization, with some autonomy and guidance when needed
• Supports administrative tasks by anticipating needs, independently handling routine duties, resolving issues, and assisting with higher-level administrative projects, while maintaining a smooth workflow with some autonomy and occasional guidance
• Assists with the implementation of basic office procedures and systems under supervision, helping to ensure smooth operations. Supports staff with simple administrative tasks and seeks guidance when issues arise.

Core Competencies

Demonstrates strong administrative support capabilities, including diary coordination, travel arrangements, and document review, while effectively managing office materials and procedures. Exhibits problem-solving skills and the ability to maintain workflow with minimal supervision.

Highest-signal resume keywords

• Diary Coordination
• Travel Arrangements
• Expense Administration
• Document Review
• Office Administration

ATS Optimization Keywords

Hard Skills

• File Organization
• Room Planning
• Photocopying
• Printing
• Filing
• Archiving
• Managing Office Materials
• Basic Office Procedures
• Issue Resolution
• Workflow Management

Soft Skills

• Problem Identification
• Decision Making
• Anticipating Needs
• Independently Handling Duties
• Assisting with Projects