Administration Manager- Barcelona

Page Personnel; Barcelona; On-site; EUR 42,000 - 64,000; Full time

Benefits offered by this job

22 days vacation

Full-time permanent

Structured schedule

Job summary

Page Personnel seeks an Administration Manager in Barcelona who will work closely with our Finance and Operations Director. This strategic, hands-on role will oversee the school's financial and administration processes, including review of commercial partnerships and data protection compliance.

The ideal candidate will have a background in procurement, leverage technology in daily processes, and demonstrate a solid understanding of how an administration department functions, with exceptional

Qualifications

• Background in procurement with technology integration into daily processes.
• Strong understanding of administration departments and internal controls.
• Experience coordinating with finance and operations teams.

Responsibilities

• Supervise accounting closings and prepare reports.
• Oversee audits and ensure tax, regulatory, and accounting compliance.
• Manage budgets, forecasts, and cash flow.
• Cost analysis and control.
• Ensure the implementation of solid internal controls.
• Evaluate vendor proposals and negotiate contracts.
• Ensure contracts include Data Protection agreements.
• Lead improvements in financial processes and technology modernization.
• Collaborate with other departments to support continuous process improvement.
• Lead the Business Office team.

Skills

Procurement

Data protection

Accounting

Budgets

Audits

Contract negotiation

Process improvement

Vendor management

Leadership

Job description

• Reference school located in Barcelona.
• Permanent contract. Benefits package.

We are seeking an Administration Manager to work in close partnership with our Finance and Operations Director. This strategic, hands‑on role will oversee the school's financial and administration processes, including review of commercial partnerships and data protection compliance.

The ideal candidate will have a background in procurement, incorporating technology into daily processes, solid general understanding of how an administration department works, with exceptional attention to detail. This person will play a key role in ensuring efficient operations and supporting the financial department short/long-term goals.

Administration Manager – Barcelona, main responsibilities

• Supervision of accounting closings and preparation of reports.
• Oversee audits and ensure tax, regulatory, and accounting compliance.
• Manage budgets, forecasts, and cash flow.
• Cost analysis and control.
• Ensure the implementation of solid internal controls.
• Evaluate vendor proposals and negotiate contracts to protect the organization's interests and ensure compliance.
• Responsible for ensuring that contracts include Data Protection agreements.
• Lead improvements in financial processes, guiding restructuring and technological modernization.
• Collaborate with other departments to support continuous process improvement.
• Lead the Business Office team.

Benefits and Schedule

• 22 days of summer vacation (July or August) + Additionally winter and spring breaks.
• Contract Type: Full-time, permanent.
• Schedule: 8:15 AM - 4:15 PM (30-minute lunch break)
• Summer Intensive (July and August) working days: 6h from (8:15- 14:15)