Facilities & Operations Support

GBSB Global Business School; Barcelona; On-site; EUR 23,000 - 32,000; Full time

Job summary

GBSB Global Business School in Barcelona is seeking a Facilities & Operations Support professional to help manage daily campus operations, support housekeeping coordination, and maintain a clean, safe, welcoming environment for students, staff, and visitors.

You will work with reception, cleaning teams, and external providers to ensure spaces are ready for classes and events, handle inventory, and assist with setup and compliance to health and safety standards in a fast-paced international

Qualifications

• Previous experience in facilities, operations, housekeeping, or similar.
• Strong organizational skills and attention to detail.
• Hands-on attitude and flexibility to support different operational needs.
• Good communication and coordination skills.
• High level of spoken and written English and Spanish is required.
• Proficient IT skills, particularly Microsoft Office.

Responsibilities

• Support the Reception team when needed, assisting with front-desk coverage, welcoming students and visitors, handling general inquiries and deliveries, and supporting the smooth day-to-day operation of the campus.
• Support and coordinate the daily work of the cleaning team to ensure classrooms, offices, and common areas remain in excellent condition.
• Monitor campus facilities daily and ensure all spaces are clean, organized, functional, and prepared for academic and administrative activities.
• Coordinate with external providers and technicians for maintenance, repairs, deliveries, and facility-related services.
• Identify and report maintenance issues promptly and follow up until resolution.
• Support the setup and preparation of classrooms, events, examinations, meetings, and institutional activities.
• Maintain inventory and stock control of cleaning materials, facility supplies, kitchen items, and operational equipment.
• Provide practical hands-on support when required, including organizing spaces, moving materials, light physical tasks, and general campus upkeep.
• Support compliance with health, safety, and operational standards across the campus.
• Assist with the implementation and improvement of operational procedures related to facilities and campus management.
• Provide general operational and administrative support to ensure the smooth day-to-day functioning of the campus.

Skills

Facilities management

Organizational skills

Communication

IT skills (MS Office)

Bilingual English/Spanish

Proactive/hands-on

Tools

Microsoft Office

Job description

GBSB Global Business School is looking for a Facilities & Operations Support professional to join our Barcelona campus. This role focuses on supporting the day-to-day management of campus facilities, housekeeping coordination, and operational activities to ensure a clean, safe, organized, and welcoming environment for students, staff, and visitors.

This role is ideal for someone who is proactive, hands-on, organized, and comfortable supporting a variety of operational and facility-related responsibilities within an international, English-speaking academic environment.

Main Responsibilities

• Support the Reception team when needed, assisting with front-desk coverage, welcoming students and visitors, handling general inquiries and deliveries, and supporting the smooth day-to-day operation of the campus.
• Support and coordinate the daily work of the cleaning team to ensure classrooms, offices, and common areas remain in excellent condition.
• Monitor campus facilities daily and ensure all spaces are clean, organized, functional, and prepared for academic and administrative activities.
• Coordinate with external providers and technicians for maintenance, repairs, deliveries, and facility-related services.
• Identify and report maintenance issues promptly and follow up until resolution.
• Support the setup and preparation of classrooms, events, examinations, meetings, and institutional activities.
• Maintain inventory and stock control of cleaning materials, facility supplies, kitchen items, and operational equipment.
• Provide practical hands-on support when required, including organizing spaces, moving materials, light physical tasks, and general campus upkeep.
• Support compliance with health, safety, and operational standards across the campus.
• Assist with the implementation and improvement of operational procedures related to facilities and campus management.
• Provide general operational and administrative support to ensure the smooth day-to-day functioning of the campus.

What We’re Looking For

• Previous experience in facilities, operations, housekeeping, hospitality, building coordination, or a similar role.
• Strong organizational skills, reliability, and attention to detail.
• A hands-on attitude and willingness to support different operational needs as they arise.
• Ability to identify issues and follow through until they are resolved.
• Good communication and coordination skills.
• High level of spoken and written English and Spanish is required.
• Good IT skills, particularly Microsoft Office.
• Ability to work independently and collaboratively in a fast-paced environment.
• Flexibility, proactivity, and a strong sense of responsibility.