Administration Manager- Barcelona

Michael Page; Barcelona; On-site; EUR 42,000 - 62,000; Full time

Benefits offered by this job

Benefits package

Summer breaks

Job summary

Michael Page is seeking an Administration Manager to work in Barcelona, partnering with our Finance and Operations Director to oversee financial and administration processes.

The role emphasizes procurement, technology integration, and a strong focus on data protection compliance and internal controls to support short- and long-term financial goals.

Qualifications

• Background in administration and finance within an education or similar environment.
• Experience with procurement and integrating technology into daily processes.
• Strong attention to detail and understanding of administration workflows.
• Experience with data protection compliance and contracts with data protection clauses.

Responsibilities

• Supervise accounting closings and preparation of reports.
• Oversee audits and ensure tax, regulatory, and accounting compliance.
• Manage budgets, forecasts, and cash flow.
• Cost analysis and control.
• Ensure the implementation of solid internal controls.
• Evaluate vendor proposals and negotiate contracts to protect the organization's interests and ensure compliance.
• Ensure contracts include Data Protection agreements.
• Lead improvements in financial processes, guiding restructuring and technological modernization.
• Collaborate with other departments to support continuous process improvement.
• Lead the Business Office team.

Job description

• Reference school located in Barcelona.
• Permanent contract. Benefits package.

We are seeking an Administration Manager to work in close partnership with our Finance and Operations Director. This strategic, hands‑on role will oversee the school's financial and administration processes, including review of commercial partnerships and data protection compliance.

The ideal candidate will have a background in procurement, incorporating technology into daily processes, solid general understanding of how an administration department works, with exceptional attention to detail. This person will play a key role in ensuring efficient operations and supporting the financial department short/long-term goals.

Administration Manager – Barcelona, main responsibilities

• Supervision of accounting closings and preparation of reports.
• Oversee audits and ensure tax, regulatory, and accounting compliance.
• Manage budgets, forecasts, and cash flow.
• Cost analysis and control.
• Ensure the implementation of solid internal controls.
• Evaluate vendor proposals and negotiate contracts to protect the organization's interests and ensure compliance.
• Responsible for ensuring that contracts include Data Protection agreements.
• Lead improvements in financial processes, guiding restructuring and technological modernization.
• Collaborate with other departments to support continuous process improvement.
• Lead the Business Office team.

Benefits and Schedule

• 22 days of summer vacation (July or August) + Additionally winter and spring breaks.
• Contract Type: Full-time, permanent.
• Schedule: 8:15 AM - 4:15 PM (30-minute lunch break)
• Summer Intensive (July and August) working days: 6h from (8:15- 14:15)