Student Assistant to help with administration tasks at NordStruct

KU - SCIENCE BIO - BRIC; København; On-site; DKK 60,000 - 75,000; Part time

Job summary

University of Copenhagen seeks a Student Assistant to support administration and communications at NordStruct. The role is 12 months, with an average of 10 hours per week, based in DK.

Responsibilities include coordinating travel, venues, meetings, and preparing materials and minutes, plus maintaining Excel databases and CMS updates. You will work with a team focused on structural biology infrastructure in the Nordic region, reporting to the ISBUC Coordinator.

Qualifications

• Must be enrolled at a university or similar educational institution.
• Proficient in English; Danish is a plus.
• Outgoing, responsible, and able to make good decisions.
• Flexible and willing to take on a variety of tasks.

Responsibilities

• Assist with administrative tasks and communications.
• Coordinate travel and accommodation for international speakers.
• Coordinate catering and venue bookings for events.
• Schedule and book meetings using tools like Doodle.
• Prepare background reading material for coordination meetings.
• Prepare meeting minutes.
• Update databases in MS Excel.
• Update the NordStruct website using a CMS.
• Collect invoices from NordStruct suppliers and partners.

Skills

English proficiency

People skills

Self-motivated

Adaptable

Tools

MS Excel

CMS

Job description

Student Assistant to help with administration tasks at NordStruct

The Integrative Structural Biology cluster at the University of Copenhagen is looking for a student assistant to assist with communications tasks with effect from 1 November 2026 or as soon as possible thereafter. Average working hours will be 10 hours per week.

About us

This student assistant position is based at NordStruct which is a network for structural biology infrastructure in the Nordic region. It brings together universities and research facilities across Denmark, Finland, Iceland, Norway, and Sweden to strengthen collaboration, improve access to advanced facilities, and support training in structural biology. Through activities such as mobility grants, collaboration grants, advanced PhD training, topical meetings, and a network for facility managers NordStruct supports researchers at all career stages and helps develop the competencies needed to conduct cutting edge structural biology research. By connecting infrastructures, expertise, and researchers, NordStruct aims to strengthen the international competitiveness of Nordic structural biology and establish the region as a global leader in the field.

Tasks

The primary responsibilities of the student assistant are to assist with administration tasks, including:

• Collecting information from NordStruct partners
• Helping to coordinate travel and accommodation for international speakers
• Helping to coordinate catering and venue bookings for events
• Scheduling and booking meetings using e.g. doodle
• Helping to prepare background reading material for coordination meetings
• Helping to prepare meeting minutes
• Updating databases in MS Excel
• Updating the NordStruct website using a CMS
• Helping to collect invoices from NordStruct suppliers and partners

Workload

The position is for a 12 month contract. Varying working hours is to be expected, but the average working hours is 10 hours per week.

About You

• You are outgoing and good with people
• You are responsible, with good decision-making skills
• You are self-motivated and adaptable
• You are proficient in English. Speaking and/or understanding Danish is a plus
• You are flexible and interested in taking on different tasks.

Terms of salary and employment

Employment conditions will be in accordance with the Collective Agreement between the Danish Ministry of Finance and the Organizations of Public Employees – governmental institutions (the OAO-S collective agreement) under HK/STAT as HK Student. Your salary will be based on seniority. The employment is conditioned on documentation for active enrolment at a University or similar.

You can read more about salary levels in the state sector www.loenoverblik.dk (in Danish).

Further questions

Any questions about the position may be directed to the ISBUC Coordinator Lucy Holt: [e-mail]

The University of Copenhagen seeks to reflect society and encourages applications irrespective of personal background.