Student Assistant to help with administration tasks at NordStruct

LEO Foundation Skin Immunology Research Center (SIC); København; Hybrid; DKK 85,000 - 105,000; Part time

Job summary

NordStruct at the University of Copenhagen is seeking a part-time Student Assistant to support administration and communications. The role is 10 hours per week with a 12-month contract, based at NordStruct.

You will assist with information gathering, travel coordination for international speakers, event logistics, meeting scheduling, and CMS updates. We value personable, responsible, and adaptable team players who are fluent in English.

Qualifications

• Applicants must be enrolled at a university.
• Proficient English required; Danish a plus.
• Strong organisational and communication skills needed.
• Familiarity with MS Excel, CMS and scheduling tools is beneficial.

Responsibilities

• Collect information from NordStruct partners.
• Coordinate travel and accommodation for international speakers.
• Arrange catering and venue bookings for events.
• Schedule and book meetings using Doodle.
• Prepare background reading for coordination meetings.
• Draft meeting minutes and summaries.
• Update databases in MS Excel.
• Update NordStruct website content via CMS.
• Gather invoices from NordStruct suppliers/partners.

Skills

English proficiency

People skills

Outgoing personality

Self-motivated

Adaptable

Danish language (bonus)

Education

Active university enrolment

Tools

MS Excel

CMS

Doodle

Job description

Student Assistant to help with administration tasks at NordStruct

The Integrative Structural Biology cluster at the University of Copenhagen is looking for a student assistant to assist with communications tasks with effect from 1 November 2026 or as soon as possible thereafter. Average working hours will be 10 hours per week.

About us

This student assistant position is based at NordStruct which is is a network for structural biology infrastructure in the Nordic region. It brings together universities and research facilities across Denmark, Finland, Iceland, Norway, and Sweden to strengthen collaboration, improve access to advanced facilities, and support training in structural biology. Through activities such as mobility grants, collaboration grants, advanced PhD training, topical meetings, and a network for facility managers NordStruct supports researchers at all career stages and helps develop the competencies needed to conduct cutting edge structural biology research. By connecting infrastructures, expertise, and researchers, NordStruct aims to strengthen the international competitiveness of Nordic structural biology and establish the region as a global leader in the field.

Tasks

The primary responsibilities of the student assistant are to assist with administration tasks, including:

• Collecting information from NordStruct partners
• Helping to coordinate travel and accommodation for international speakers
• Helping to coordinate catering and venue bookings for events
• Scheduling and booking meetings using e.g. doodle
• Helping to prepare background reading material for coordination meetings
• Helping to prepare meeting minutes
• Updating databases in MS Excel
• Updating the NordStruct website using a CMS
• Helping to collect invoices from NordStruct suppliers and partners

The position is for a 12 month contract. Varying working hours is to be expected, but the average working hours is 10 hours per week.

About You:

• You are outgoing and good with people
• You are responsible, with good decision-making skills
• You are self-motivated and adaptable
• You are proficient in English. Speaking and/or understanding Danish is a plus
• You are flexible and interested in taking on different tasks.

Terms of salary and employment

Employment conditions will be in accordance with the Collective Agreement between the Danish Ministry of Finance and the Organizations of Public Employees – governmental institutions (the OAO-S collective agreement) under HK/STAT as HK Student. Your salary will be based on seniority. The employment is conditioned on documentation for active enrolment at a University or similar.

No later than 7 October 2026.

Interviews will take place in early to mid-October.

The University of Copenhagen seeks to reflect society and encourages applications irrespective of personal background.

Any questions about the position may be directed to the ISBUC Coordinator Lucy Holt: [e-mail]

Part of the InternationalAllianceof Research Universities (IARU), and among Europe’s top-ranking universities, the University of Copenhagen promotes research and teaching of the highest international standard. Rich in tradition and modern in outlook, the University gives students and staff the opportunity to cultivate their talent in an ambitious and informal environment. An effective organisation – with good working conditions and a collaborative work culture – creates the ideal framework for a successful academic career.

Department/Location: Department of Biology