Administrative Assistant – Nordic Structural Biology

KU - SCIENCE BIO - BRIC; København; On-site; DKK 60,000 - 75,000; Part time

Job summary

University of Copenhagen seeks a Student Assistant to support administration and communications at NordStruct. The role is 12 months, with an average of 10 hours per week, based in DK.

Responsibilities include coordinating travel, venues, meetings, and preparing materials and minutes, plus maintaining Excel databases and CMS updates. You will work with a team focused on structural biology infrastructure in the Nordic region, reporting to the ISBUC Coordinator.

Qualifications

• Must be enrolled at a university or similar educational institution.
• Proficient in English; Danish is a plus.
• Outgoing, responsible, and able to make good decisions.
• Flexible and willing to take on a variety of tasks.

Responsibilities

• Assist with administrative tasks and communications.
• Coordinate travel and accommodation for international speakers.
• Coordinate catering and venue bookings for events.
• Schedule and book meetings using tools like Doodle.
• Prepare background reading material for coordination meetings.
• Prepare meeting minutes.
• Update databases in MS Excel.
• Update the NordStruct website using a CMS.
• Collect invoices from NordStruct suppliers and partners.

Skills

English proficiency

People skills

Self-motivated

Adaptable

Tools

MS Excel

CMS

Job description

University of Copenhagen seeks a Student Assistant to support administration and communications at NordStruct. The role is 12 months, with an average of 10 hours per week, based in DK.

Responsibilities include coordinating travel, venues, meetings, and preparing materials and minutes, plus maintaining Excel databases and CMS updates. You will work with a team focused on structural biology infrastructure in the Nordic region, reporting to the ISBUC Coordinator.