Strategic Executive Assistant

Hempel (USA), Inc.; Denmark; On-site; DKK 260,000 - 380,000; Full time

Job summary

Hempel is seeking an organised, service-minded professional to support senior executives with calendar and travel management, meeting follow-ups, and expense processing. The role requires discretion, proactive planning, and a structured approach to handling multiple priorities in a fast-paced environment.

You will coordinate end-to-end travel, track actions from meetings, and provide meaningful administrative support to ensure executives can focus on strategic priorities.

Qualifications

• Calm, organised professional with a service mindset supporting senior leaders.
• Clear communication and the ability to manage multiple moving parts with discretion.
• Commitment to delivering high-quality support enabling executives to focus on strategic priorities.

Responsibilities

• Calendar management — scheduling, prioritisation, and ensuring optimal use of executive time
• Travel coordination — planning and managing end-to-end travel arrangements
• Meeting follow-ups — tracking actions and commitments from a practical/administrative perspective
• Expense management — handling submissions, tracking, and documentation
• Ad hoc support — including Annual & Mid-Year Review coordination, meeting planning, collecting team inputs, and similar operational tasks

Skills

High proactivity

Ownership

Problem-solving mindset

Structured & detail-oriented

Efficiency-focused

Reliable execution

Discretion & confidentiality

Job description

Hempel is seeking an organised, service-minded professional to support senior executives with calendar and travel management, meeting follow-ups, and expense processing. The role requires discretion, proactive planning, and a structured approach to handling multiple priorities in a fast-paced environment.

You will coordinate end-to-end travel, track actions from meetings, and provide meaningful administrative support to ensure executives can focus on strategic priorities.