Executive Assistant

Hempel (USA), Inc.; Denmark; On-site; DKK 260,000 - 380,000; Full time

Job summary

Hempel is seeking an organised, service-minded professional to support senior executives with calendar and travel management, meeting follow-ups, and expense processing. The role requires discretion, proactive planning, and a structured approach to handling multiple priorities in a fast-paced environment.

You will coordinate end-to-end travel, track actions from meetings, and provide meaningful administrative support to ensure executives can focus on strategic priorities.

Qualifications

• Calm, organised professional with a service mindset supporting senior leaders.
• Clear communication and the ability to manage multiple moving parts with discretion.
• Commitment to delivering high-quality support enabling executives to focus on strategic priorities.

Responsibilities

• Calendar management — scheduling, prioritisation, and ensuring optimal use of executive time
• Travel coordination — planning and managing end-to-end travel arrangements
• Meeting follow-ups — tracking actions and commitments from a practical/administrative perspective
• Expense management — handling submissions, tracking, and documentation
• Ad hoc support — including Annual & Mid-Year Review coordination, meeting planning, collecting team inputs, and similar operational tasks

Skills

High proactivity

Ownership

Problem-solving mindset

Structured & detail-oriented

Efficiency-focused

Reliable execution

Discretion & confidentiality

Job description

What will be your key responsibilities?

• Calendar management — scheduling, prioritisation, and ensuring optimal use of executive time
• Travel coordination — planning and managing end‑to‑end travel arrangements
• Meeting follow ‑ ups — tracking actions and commitments from a practical/administrative perspective
• Expense management — handling submissions, tracking, and documentation
• Ad hoc support — including Annual & Mid‑Year Review coordination, meeting planning, collecting team inputs, and similar operational tasks

How You Work?

Success in this role requires a strong sense of ownership, exceptional structure, and the ability to anticipate needs before they arise. You naturally bring clarity, consistency, and calm to busy executive schedules.

• High proactivity — anticipating needs and staying ahead of upcoming demands
• Ownership — taking full responsibility from start to finish
• Problem ‑ solving mindset — identifying issues early and resolving them with minimal guidance
• Structured & detail ‑ oriented — ensuring accuracy and consistency in all tasks
• Efficiency ‑ focused — continuously improving processes and ways of working
• Reliable execution — ensuring nothing falls through the cracks
• Discretion & confidentiality — handling sensitive information with professionalism and trust

Who Are You?

You are a calm, organised, and service‑minded professional who enjoys supporting senior leaders and ensuring their day runs smoothly. You communicate clearly, manage many moving parts at once, and always maintain a high level of discretion. Most importantly, you take pride in delivering high‑quality support that enables executives to focus on strategic priorities.

Application due
2026-10-18
Seniority Level
Associate
Job Functions
Administrative
Industry

Chemicals

At Hempel, you’re welcomed to a global community of +7000 colleagues around the world. A workplace built on shared trust, mutual respect and support for each other.

We’re on a mission to double our impact. To succeed, we need bright minds and team players.Which is why, from day one, your input, ideas and initiative are not only welcomed, but expected. In return,you will enjoy great opportunities for development in a growing global company – and be part of the solution by contributing to our global impact.

At Hempel, we are committed to everyone feeling safe, valued and treated equally, in an environment where each employee can bring their authentic selves to work. We believe that inclusion is key to innovation and by bringing together the most diverse perspectives and talents, we can achieve great things, together.