Strategic Executive Assistant to Global Head of Solutions

Damco Spain SL; København; On-site; DKK 650,000 - 950,000; Full time

Job summary

Maersk is seeking a highly organized Senior Executive Assistant to deliver strategic and operational support to the Global Head of Solutions and leadership team. This full-time, office-based role is based at the Copenhagen HQ and involves coordinating with Product, HR and Communications across global stakeholders.

You will manage calendars, travel, meetings, and confidential people-related matters, while driving strategic initiatives and ensuring effective executive priorities are executed with

Qualifications

• Bachelor's degree in Business Administration, Management, or a related discipline preferred.
• Minimum 6-8 years of experience supporting senior executives, ideally at VP, SVP, or C-level.
• Proven experience in a Senior Executive Assistant, Executive Business Partner, or similar role within a complex international organization.
• Strong project management and coordination skills.
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously.
• Strong business acumen and stakeholder management capabilities.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft Outlook, PowerPoint, Excel, Teams, and SharePoint.

Responsibilities

• Own and manage a complex calendar, ensuring optimal prioritization and time management.
• Manage a high-volume inbox and ensure timely follow-up on key actions and communications.
• Prepare presentations, briefing materials, reports, and meeting documentation.
• Coordinate domestic and international travel arrangements.
• Manage expenses, invoices, travel and expense management processes.
• Organize leadership meetings, town halls, off-sites, and other executive events.
• Capture meeting minutes, track actions, and ensure follow-through on key deliverables.
• Act as a liaison between the Global Head of Solutions and internal stakeholders, including leadership teams, HR, Communications, and business partners.
• Support confidential people-related matters with a high degree of discretion and professionalism.
• Provide support on strategic initiatives, special projects, and executive priorities.
• Support the broader Product Leadership Team on key operational and administrative activities.
• Organize and coordinate team meetings, workshops, and leadership events.
• Maintain and optimize Microsoft Teams, SharePoint, and collaboration sites.
• Drive onboarding and offboarding activities for team members.
• Support internal communications and engagement initiatives across the function.
• Ensure smooth coordination across multiple stakeholders, geographies, and priorities.

Job description

Maersk is seeking a highly organized Senior Executive Assistant to deliver strategic and operational support to the Global Head of Solutions and leadership team. This full-time, office-based role is based at the Copenhagen HQ and involves coordinating with Product, HR and Communications across global stakeholders.

You will manage calendars, travel, meetings, and confidential people-related matters, while driving strategic initiatives and ensuring effective executive priorities are executed with