Business Support and Office Manager

ESET; København; Hybrid; DKK 520,000 - 760,000; Full time

Job summary

ESET in Copenhagen seeks a Business Support and Office Manager to oversee finance, HR, and office operations across our Nordics offices. You will coordinate with external providers and ESET HQ to align with company standards, support budgeting, and manage HR documentation and procurement processes.

You will be the country operations lead, ensuring compliance, payroll coordination, and strong cross-functional collaboration with HQ and local stakeholders.

Qualifications

• 6+ years of experience in a relevant role or similar positions.
• Experience in finance operations, HR assistance, office management and general operations.
• Strong organizational and operational management skills.
• Understanding of procurement processes, vendor management, and contract administration.
• MS Office (Excel, Outlook, Word, PowerPoint).
• Experience with ERP systems is an advantage.
• Fluent Danish and English in written and spoken form.

Responsibilities

• Coordinate with external accounting/tax/payroll providers and manage monthly closing and reporting improvements.
• Serve as the main HQ contact to align with finance requirements and projects.
• Support tax and transfer pricing with required documentation.
• Assist with budgeting, forecasting, and reporting variances.
• Oversee day-to-day finance operations including intercompany billing and cash flow.
• Coordinate onboarding/offboarding, prepare HR contracts and documents, maintain records.
• Support hiring, payroll data consolidation, and benefits collaboration with providers.
• Collaborate with HQ HR on processes, L&D, and CSR initiatives.
• Assist Country Manager and manage local office operations, landlord relations, and compliance.

Skills

Finance operations

HR administration

Office management

Vendor management

MS Office

Excel

Communication

Documentation

Tools

ERP systems

Job description

Summary

We are seeking an Business Support and Office Manager to oversee financial, HR, and office operations across our small Nordics offices.

In this role, you will ensure smooth day-to-day business support while coordinating closely with external providers and ESET HQ to align with company-wide standards.

Job description

About the Role

• Act as the finance point of contact: coordinate with external accounting/tax/payroll providers; manage monthly closing, payroll inputs, expense reviews, audits, documentation, controls, and process/reporting improvements.

• Serve as the main contact for HQ: resolve open items, support HQ projects and analyses, and ensure alignment with HQ finance requirements.

• Support tax and transfer pricing by providing required documentation and data.

• Assist with budgeting and forecasting, and report variances (internal support).

• Support daily financial operations, including intercompany billing and settlements, invoicing, receivables, cash flow, banking & bank accounts, contract reviews, PO creation.

• Coordinate onboarding/offboarding, prepare contracts and HR documents, maintain records, and support employees and managers.

• Support hiring activities, payroll data consolidation, cooperation with payroll providers, and bonus calculations.

• Collaborate with HQ HR on processes, L&D, benefits, wellbeing, and local CSR initiatives.

• Act as the right hand to the Country Manager and ensure smooth and professional local operations, support local stakeholders in relation with operational activities, be a primary contact to the landlords, manage office management, ensure offices are compliant with requirements from the authorities.

• Support procurement processes locally and cooperate with HQ procurement on complex cases.

Desirable Requirements

• 6+ years of experience in relevant position /similar roles

• Experience in finance operations, HR assistance, office management and general operations.

• Good organizational and operational management skills.

• Understanding of procurement processes, vendor management, and contract administration.

• MS Office (Excel, Outlook, Word, PowerPoint)

• Experience with ERP systems is an advantage.

• Fluent Danish and English language skills, both written and verbal.

Personal characteristics

• Time Management: Ability to manage time effectively to prioritize tasks and meet deadlines.

• Problem-Solving: Ability to analyze issues and develop effective solutions.

• Interpersonal Skills: Ability to interact positively and work effectively with others.

• Service Orientation: Commitment to providing assistance and support to others.

• Communication Skills: Ability to convey information clearly and effectively through verbal and written means.

• Stakeholder Management: Ability to manage relationships with key stakeholders, ensuring their needs and expectations are met.

• Self-reliant, with the ability to work independently and manage tasks and responsibilities without the need for close supervision.

Ready to Make an Impact?

If you’re excited about this opportunity and feel it aligns with your journey, don’t hesitate—apply and show us what drives you.

#LI-Hybrid #LI-SD1 #mid-senior

Primary location

Copenhagen

Additional locations

Time type

Full time