M&E Project Manager - Amadeus

travelhrportal; København; On-site; DKK 420,000 - 520,000; Full time

Benefits offered by this job

Health and welfare insurance plans

Retirement programs

Travel perks

Job summary

Amex GBT is seeking an experienced event and project manager to coordinate domestic and international meetings from concept to delivery. You will lead client communications, manage timelines and budgets, and negotiate supplier contracts to ensure superior service and value.

The role requires 2-3+ years in meeting planning, strong English communication, and willingness to travel; Danish language skills are a plus. Located in Copenhagen, Denmark, with a dynamic, inclusive team culture.

Qualifications

• 2-3+ years of experience in meeting planning and project management.
• Proven experience with Amadeus and proficiency in Microsoft Office.
• Excellent verbal, written, and presentation communication skills.
• Strong negotiation, budgeting, and financial acumen.
• Willingness to travel domestically and internationally.

Responsibilities

• Manage ticketing and attendee management for domestic and international events, coordinating registrations, access, and reporting.
• Serve as the primary project lead, communicating with clients, managing timelines, budgets, and deliverables.
• Develop and negotiate contracts with DMCs, venues, catering, and transportation.
• Manage budgets, pro-formas, and financial reconciliations, ensuring compliance with deposit terms and billing guidelines.
• Coordinate with web development and group travel teams on attendee registration websites.

Skills

Event management

Project management

Customer service

Budget management

Negotiation

Multitasking

Communication skills

Danish language

Fluent English

Tools

Amadeus

Microsoft Office

Job description

Amex GBT is a place where colleagues find inspiration in travel as a force for good and - through their work - can make an impact on our industry. We're here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.

Our M&E team at American Express Global Business Travel is the beating heart of event and meeting organization for our most important clients. We work on complex projects ranging from small meetings to large international conferences, managing every detail with precision and creativity. If you love solving problems, have a passion for excellence, and want to be part of a dynamic team where your dedication truly makes a difference, this is the perfect role for you!

What You'll Do:

• Manage ticketing and attendee management for domestic and international events, coordinating registrations, access, and reporting
• Communicate directly with clients as the primary project lead, managing timelines, budgets, and deliverables
• Develop and negotiate contracts with suppliers (DMC, venues, catering, transportation), identifying value-added solutions
• Manage budgets, pro-formas, and financial reconciliation, ensuring compliance with deposit terms and billing guidelines
• Coordinate with web development teams on attendee registration website creation and collaborate with group travel teams
• Plan and coordinate meetings/events with meticulous attention to detail, proactively managing issues and escalations
• Maintain accurate and updated event information in CWT/client systems and complete time tracking as required
• Ensure compliance with SLAs, insurance, legal, health, and safety obligations

What We're Looking For:

• 2-3+ years of experience in meeting planning and project management
• Proven experience with Amadeus and excellent proficiency in Microsoft Office suite
• Excellent verbal, written, and presentation communication skills
• Strong negotiation abilities, budget management, and financial acumen
• Strong multitasking capability and ability to work well under pressure with excellent customer service skillsDanish native/mother tongue/Fluent; Fluent English; an additional language is a plus
• Flexibility for domestic and international travel when required

Location

Copenhagen, Denmark

The #TeamGBT Experience

Work and life: Find your happy medium at Amex GBT.

Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and wellbeing resources to support you and your immediate family.

Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.

Develop the skills you want when the time is right for you, with access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.

We strive to champion Inclusion in every aspect of our business at Amex GBT. You can connect with colleagues through our global INCLUSION Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.

And much more!

A ll applicants will receive equal consideration for employment without regard to age, sex, gender (and characteristics related to sex and gender), pregnancy (and related medical conditions), race, color, citizenship, religion, disability, or any other class or characteristic protected by law.

Furthermore, we are committed to providing reasonable accommodation to qualified individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the hiring process. For details regarding how we protect your data, please consult the Amex GBT Recruitment Privacy Statement.