M&E Project Manager - Amadeus

American Express Global Business Travel; København; On-site; DKK 420,000 - 550,000; Full time

Benefits offered by this job

Flexible benefits

Travel perks

Learning platform access

Inclusion Groups

Job summary

American Express Global Business Travel in Copenhagen, Denmark, is seeking an experienced Meetings & Events professional for full-time engagement. The role focuses on leading domestic and international events, managing registrations, timelines, budgets, and reporting with a client-centric approach.

Responsibilities include contract negotiations with DMCs, venues, and suppliers, as well as collaboration with web teams and group travel units.

Qualifications

• 2-3+ years of experience in meeting planning and project management.
• Proven experience with Amadeus and excellent proficiency in Microsoft Office suite.
• Excellent verbal, written, and presentation communication skills.
• Strong negotiation abilities, budget management, and financial acumen.

Responsibilities

• Manage ticketing and attendee management for domestic and international events, coordinating registrations, access, and reporting.
• Communicate directly with clients as the primary project lead, managing timelines, budgets, and deliverables.
• Develop and negotiate contracts with suppliers (DMC, venues, catering, transportation), identifying value-added solutions.
• Manage budgets, pro-formas, and financial reconciliation, ensuring compliance with deposit terms and billing guidelines.
• Coordinate with web development teams on attendee registration website creation and collaborate with group travel teams.
• Plan and coordinate meetings/events with meticulous attention to detail, proactively managing issues and escalations.
• Maintain accurate and updated event information in CWT/client systems and complete time tracking as required.
• Ensure compliance with SLAs, insurance, legal, health, and safety obligations.

Skills

Meeting planning

Project management

Negotiation

Budget management

Communication

Multitasking

Travel coordination

Tools

Amadeus

Microsoft Office

Job description

Copenhagen, Denmark

Full time

J-84663

Amex GBT is a place where colleagues find inspiration in travel as a force for good and – through their work – can make an impact on our industry. We’re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.

Our M&E team at American Express Global Business Travel is the beating heart of event and meeting organization for our most important clients. We work on complex projects ranging from small meetings to large international conferences, managing every detail with precision and creativity. If you love solving problems, have a passion for excellence, and want to be part of a dynamic team where your dedication truly makes a difference, this is the perfect role for you!

What You'll Do:

• Manage ticketing and attendee management for domestic and international events, coordinating registrations, access, and reporting
• Communicate directly with clients as the primary project lead, managing timelines, budgets, and deliverables
• Develop and negotiate contracts with suppliers (DMC, venues, catering, transportation), identifying value-added solutions
• Manage budgets, pro-formas, and financial reconciliation, ensuring compliance with deposit terms and billing guidelines
• Coordinate with web development teams on attendee registration website creation and collaborate with group travel teams
• Plan and coordinate meetings/events with meticulous attention to detail, proactively managing issues and escalations
• Maintain accurate and updated event information in CWT/client systems and complete time tracking as required
• Ensure compliance with SLAs, insurance, legal, health, and safety obligations

What We're Looking For:

• 2-3+ years of experience in meeting planning and project management
• Proven experience with Amadeus and excellent proficiency in Microsoft Office suite
• Excellent verbal, written, and presentation communication skills
• Strong negotiation abilities, budget management, and financial acumen
• Strong multitasking capability and ability to work well under pressure with excellent customer service skills
• Danish native/mother tongue/Fluent; Fluent English; an additional language is a plus
• Flexibility for domestic and international travel when required

#AmexGBTJobs

Location

Copenhagen, Denmark

The #TeamGBT Experience

Work and life: Find your happy medium at Amex GBT.

• Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and wellbeing resources to support you and your immediate family.

• Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.

• Develop the skills you want when the time is right for you, with access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.

• We strive to champion Inclusion in every aspect of our business at Amex GBT. You can connect with colleagues through our global INclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.

• And much more!

All applicants will receive equal consideration for employment without regard to age, sex, gender (and characteristics related to sex and gender), pregnancy (and related medical conditions), race, color, citizenship, religion, disability, or any other class or characteristic protected by law.

Furthermore, we are committed to providing reasonable accommodation to qualified individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the hiring process. For details regarding how we protect your data, please consult the Amex GBT Recruitment Privacy Statement.

What if I don’t meet every requirement?

If you’re passionate about our mission and believe you’d be a phenomenal addition to our team, don’t worry about “checking every box;” please apply anyway. You may be exactly the person we’re looking for!