HR Administrator

IPG Photonics; Birkerød; On-site; DKK 420,000 - 540,000; Full time

Benefits offered by this job

12% employer-paid pension

Annual bonus

25 days vacation

LinkedIn Learning

Wellbeing initiatives

Canteen on-site

Free parking

Employee Association

Job summary

IPG Photonics in Denmark is looking for an HR Administrator with Workday expertise to ensure HR processes run smoothly across the group. You will manage daily HR tasks, maintain data quality, and automate processes to support managers worldwide.

You will collaborate with the HR team, handle employment documents, onboarding tasks, and reports for payroll. The role requires 3–5 years’ Workday experience, strong English communication, and a proactive, detail-oriented mindset in a global environment.

Qualifications

• 3-5 years of experience with Workday in an operational environment.
• Experience in HR administration/HR Operations.
• Strong attention to detail and data quality.
• Ability to manage recurring tasks and deadlines while following established processes.
• Good written and verbal communication skills in English.

Responsibilities

• Manage daily administration of HR processes and Workday activities.
• Track open tasks through to completion and help ensure agreed service levels are achieved.
• Prepare employment agreements, letters and addenda for HR.
• Manage recurring HR administrative activities across the company, with particular focus on Workday data quality and maintenance.
• Participate in Workday testing and support implementation of process and system improvements.
• Provide a responsive and professional service to employees, managers and HR colleagues.
• Support administration of all HR processes ensuring activities are completed accurately and on time.
• Support learning, rewards, recruitment, absence, time tracking and payroll administration activity

Skills

HR administration

Data quality

Organization/systematic

English communication

Deadline management

Tools

Workday

Job description

Join us to Make an Impact

Innovation is in our DNA. We invented supercontinuum lasers and photonic crystal fibers and we constantly reimagine how our products can be used and improved. Our customers use our products in medical and life science research, quantum computing and space exploration.

We seek curious, creative and collaborative people to work in our cutting-edge company. Can you see yourself working in teams and providing solutions for innovators?

About the role

This role is ideal for an HR professional who has worked with Workday before to ensure HR Processes run smoothly. The successful person is responsible for ensuring data and documents in Workday are all up to date. Working to support managers with their people processes, you would create procedures and help text on how to keep updated records, you would monitor overdue tasks and importantly, help set up Workday so that the system tracks and notifies managers. Ensuring HR processes are automated is a key deliverable.

The HR Administrator supports the whole HR team and across the company, globally. A routine approach is required to ensure activity such as employment agreements are produced in a timely way, onboarding tasks are scheduled, reports are sent to payroll. You will receive training and documentation on how to perform Annual tasks such as learning completion reporting and leave carry over.

If you are confident and proactive with HR systems and are interested in improving HR process efficiency so that the machine is speedy and accurate, this is your opportunity to join a growing team!

What you will do

• Manage daily administration of HR processes and Workday activities.
• Track open tasks through to completion and help ensure agreed service levels are achieved.
• Prepare employment agreements, letters and addenda for HR.
• Manage recurring HR administrative activities across the company, with particular focus on Workday data quality and maintenance.
• Participate in Workday testing and support implementation of process and system improvements.
• Provide a responsive and professional service to employees, managers and HR colleagues.
• Support administration of all HR processes ensuring activities are completed accurately and on time.
• Support learning, rewards, recruitment, absence, time tracking and payroll administration activity

What you bring

Essential

• 3-5 years of experience with Workday in an operational environment.
• Relevant experience within HR administration, HR Operations or a similar role.
• Strong attention to detail and a structured approach to administrative tasks and data quality.
• Ability to manage recurring tasks and deadlines while following established processes.
• Good written and verbal communication skills in English.

Your team and key relationships

You will be part of the HR team and work closely with your colleagues across HR. You will also have regular contact with employees and managers, supporting them with HR administrative processes and Workday-related activities.

The role involves working across functions and locations to ensure accurate HR data, timely completion of processes and consistent employee and manager experience.

What we offer

We want you to feel supported, both at work and outside it. Our benefits include:

• A 12% employer-paid pension contribution and health insurance.
• An annual bonus programme.
• 25 days of paid vacation, plus five additional days once you have been with us for nine months.
• Access to thousands of courses through LinkedIn Learning.
• Wellbeing initiatives.
• Freshly prepared meals from our subsidised on-site canteen.
• Free parking at our Birkerød site.
• Social activities through our Employee Association.

Benefits are subject to eligibility and the relevant plan or policy terms.

Practical Information

• Working arrangement: On site
• Employment: Full time

Keep your personal data safe

Hamamatsu (“The Company”) take responsibly for the protection of your personal data. Accordingly, upon receiving your job application and additional material you choose to submit, the Company keeps a safe and secure environment and ensures confidentiality.

You also have a role to play in keeping your personal data safe. We request you only submit personal data about yourself in your job application, CV / Résumé or other relevant material you choose to provide to us that is relevant for the specific job opening you are applying for.

Please consider whether there is personal information you are about to submit, such as health information, information on family relations, information on trade union membership, etc. that is not necessary for our recruitment process or the job opening you are applying for. Please also be aware that certificates or other documents are not necessary for the vacancy. We urgently request you to redact/cross out such information before you submit your job application.

Thank you.