HR & Executive Assistant

Acco-Brands; Ballerup; Hybrid; DKK 480,000 - 640,000; Full time

Benefits offered by this job

Hybrid working model

Pension

Health insurance

Great canteen

Job summary

EPOS, part of ACCO Brands' Global Tech Peripherals division, seeks an HR & Executive Assistant to combine hands-on HR work with executive support for the President of Global Tech Peripherals. You will report to the HR Director and split time between HR administration and high-level calendar and travel coordination.

You’ll support onboarding, contracts, and HR processes while liaising with global HR and senior leaders, in a fast-paced international environment with a hybrid work model.

Qualifications

• Experience as an HR administrator, HR coordinator, executive assistant or in a similar role.
• Hands-on experience with employment contracts and HR administration.
• Experience with an HRIS. Knowledge of SuccessFactors is a strong plus.
• Good understanding of Danish employment practices.
• Experience working with senior leaders or in an international company is an advantage.
• Strong Microsoft Office skills, especially Outlook, Word, Excel and PowerPoint.
• Fluent Danish and English, both written and spoken.

Responsibilities

• HR (about 70%): Handle day-to-day HR administration for employees from onboarding to offboarding.
• Prepare employment contracts, amendments, letters and other employee documents.
• Keep employee data accurate in SuccessFactors and local systems.
• Support recruitment admin and onboarding together with hiring managers and global HR.
• Answer HR questions from employees and managers, and work with payroll and other partners.
• Support yearly HR processes such as performance management and goal setting, plus HR reporting.
• Keep local HR practices compliant, and help put global HR policies into practice locally.
• Be the link between the Danish organisation and HR colleagues around the world.

Skills

HR administration

Executive support

Communication

MS Office

Bilingual Danish-English

Tools

SuccessFactors

Microsoft Office

Job description

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As part of ACCO Brands’ Global Technology Peripherals division, EPOS, Kensington, PowerA and Trust share a commitment to developing innovative solutions that help people work more productively, learn more confidently and play with more enjoyment. We foster an entrepreneurial and collaborative culture that encourages creativity, continuous learning and the open exchange of ideas, and we empower our people to think boldly, share their perspectives and make a meaningful impact.

Job Summary

Do you like bringing structure to a busy international workplace?

At EPOS, part of ACCO Brands' Global Tech Peripherals division, we're looking for an HR & Executive Assistant. The job is a mix of hands-on HR work (about 70%) and support to our President of Global Tech Peripherals (about 30%). You'll report to our HR Director.

Responsibilities

HR (about 70%)

• Handle day-to-day HR administration for employees from onboarding, through changes in employment, to offboarding
• Prepare employment contracts, amendments, letters and other employee documents
• Keep employee data accurate in SuccessFactors and local systems
• Support recruitment admin, and onboarding together with hiring managers and global HR
• Answer HR questions from employees and managers, and work with payroll and other partners
• Support yearly HR processes such as performance management and goal setting, plus HR reporting
• Keep local HR practices compliant, and help put global HR policies into practice locally
• Be the link between the Danish organisation and HR colleagues around the world

Executive support (about 30%)

• Manage the President's calendar, meetings and appointments
• Arrange travel in Denmark and abroad, and handle expenses
• Help prepare meetings and follow up on practical matters
• Spot scheduling conflicts and practical needs early, and solve them before they become problems

Qualifications

Who you are

You take pride in making things work. You're thorough, you follow through, and you stay calm when priorities change. When there's no process for something, you create one. You're friendly and easy to approach, and you want to help others, but you also take ownership and get things done. You can be trusted with confidential HR matters and with information from senior leadership.

What you bring

• Experience as an HR administrator, HR coordinator, executive assistant or in a similar role
• Hands-on experience with employment contracts and HR administration
• Experience with an HRIS. Knowledge of SuccessFactors is a strong plus.
• Good understanding of Danish employment practices
• Experience working with senior leaders or in an international company is an advantage
• Strong Microsoft Office skills, especially Outlook, Word, Excel and PowerPoint
• Fluent Danish and English, both written and spoken

What we offer

• A varied role where you work closely with both HR and senior leadership
• A fast-paced, international workplace where your work makes a visible difference
• Pension, health insurance, a hybrid working model, great canteen
• Kind and supportive colleagues