Global Executive Assistant to VPs – Strategy

Coloplast; Humlebæk; On-site; DKK 420,000 - 600,000; Full time

Job summary

Coloplast in Denmark is seeking a Management Assistant to be the steady partner for the Vice Presidents for Customer Experience and Finance. You will manage calendars, coordinate meetings, travel and expenses while shaping agendas and minutes to inform decisions.

You will also drive administrative systems, support leadership communications, HR processes and onboarding, and promote the team’s external presence, including LinkedIn content, within an international organisation.

Qualifications

• Several years of practical administrative experience.
• Experience supporting international executives in a global organisation.
• Proficient in MS Office, Teams and SharePoint; eager to learn Enalyzer.

Responsibilities

• Manage the calendar and day-to-day administration for both VPs, coordinating meetings, travel, PowerPoint presentations and expense reporting.
• Plan, run and follow up on leadership, department and all-staff meetings, and prepare agendas and minutes.
• Develop, maintain and communicate administrative systems, as well as drive information flow across the department’s platforms.
• Help the VP build a professional presence on LinkedIn, creating content that showcases the department’s achievements, vision and projects.
• Run HR activities and processes as the point of contact for Corporate HR and external partners – job postings, SuccessFactors recruiting, interviews and onboarding.
• Act as AI Ambassador, encouraging colleagues to adopt AI-driven tools and ways of working.
• Support the leadership team on finances together with CP Finance, using Basware/Alusta Invoice and CONCUR, and approve invoices and purchases up to DKK 100,000.

Skills

MS Office

MS Teams

SharePoint

LinkedIn content

Enalyzer

Education

Administrative/office education

Tools

Basware

Alusta Invoice

CONCUR

SuccessFactors

Enalyzer

Job description

Coloplast in Denmark is seeking a Management Assistant to be the steady partner for the Vice Presidents for Customer Experience and Finance. You will manage calendars, coordinate meetings, travel and expenses while shaping agendas and minutes to inform decisions.

You will also drive administrative systems, support leadership communications, HR processes and onboarding, and promote the team’s external presence, including LinkedIn content, within an international organisation.