Executive Assistant to VPs – CX & Finance, Project Lead

Coloplast; Denmark; On-site; DKK 480,000 - 600,000; Full time

Job summary

Coloplast is seeking a Management Assistant to support the VPs for Customer Experience and Finance in Chronic Care, acting as a trusted partner with a real mandate. You will manage calendars, travel, expenses and documentation to keep leadership on track.

The role combines executive support, communication and project coordination across functions, with HR activities, LinkedIn presence and collaboration on financial processes.

Qualifications

• Several years of practical administrative experience.
• Relevant administrative, office or language education.
• Experience supporting international executives and management teams.
• Proficient IT user across MS Office, MS Teams and SharePoint editing; eager to learn Enalyzer.
• Fluent in English and Danish, written and spoken.

Responsibilities

• Manage calendar and day-to-day administration for two VPs; coordinate meetings, travel, presentations and expense reporting.
• Plan, run and follow up on leadership and all-staff meetings; prepare agendas and minutes.
• Develop and maintain administrative systems; facilitate information flow across platforms.
• Assist VP build a professional LinkedIn presence and communicate department achievements.
• Run HR activities as contact for Corporate HR and external partners; recruiting, onboarding and announcements.
• Act as AI Ambassador; promote AI-driven tools and ways of working.
• Support leadership on finances with CP Finance; use Basware/Alusta Invoice and CONCUR; approve invoices up to 50,000–100,000 DKK.

Skills

Administrative experience

Executive support

LinkedIn content

MS Office / Teams / SharePoint

English & Danish fluency

Education

Administrative/Office or language education (e.g., CBS)

Tools

Enalyzer

SharePoint

Job description

Coloplast is seeking a Management Assistant to support the VPs for Customer Experience and Finance in Chronic Care, acting as a trusted partner with a real mandate. You will manage calendars, travel, expenses and documentation to keep leadership on track.

The role combines executive support, communication and project coordination across functions, with HR activities, LinkedIn presence and collaboration on financial processes.