Facility Coordinator

CBRE Group, Inc.; Aarhus; Hybrid; DKK 450,000 - 650,000; Full time

Benefits offered by this job

Hybrid working (two days from home)

Structured onboarding and mentoring

Career growth opportunities

Access to CBRE learning and发展

Job summary

CBRE Global Workplace Solutions is hiring a proactive Facilities Supervisor to support the Johnson Controls portfolio across the Nordic region. Based in Holme, Aarhus, you will manage a portfolio of 40+ locations across Denmark, Norway and Sweden, ensuring safe, functional and compliant workplaces and delivering high-quality service for CBRE and Johnson Controls stakeholders.

In this role you will work with the Nordic Facility Manager, engage with vendors, and help drive improvements, reporting,

Qualifications

• Experience in Facilities Management or related operational environment.
• Strong organizational, planning, and coordination skills across multiple locations.
• Experience working with service providers, stakeholders, and clients.
• Good understanding of operational and administrative business processes.
• Strong customer service mindset and professional communication.
• Proficiency in Microsoft Office applications (Outlook, Excel, Teams, PowerPoint, Word).
• Fluency in Danish and English, written and spoken.
• Ability to work independently while knowing when to escalate.

Responsibilities

• Support day-to-day delivery of Facility Management services across the Nordic portfolio.
• Coordinate operational activities and service requests across offices, warehouses and production facilities.
• Assist planned and reactive maintenance activities and ensure safe, functional workplaces.
• Maintain accurate facility records and site information.
• Contribute to workplace experience initiatives and process standardization.
• Coordinate activities by external service providers and contractors.
• Monitor vendor performance and follow up on improvements.
• Support service reviews, quotations, minor projects and procurement tracking.
• Show compliance with site safety, access and operation requirements.
• Monitor KPIs, SLAs and service performance; use data to drive decisions.
• Utilize IBM Maximo, Coupa/myBuy, Vantage and Microsoft 365 tools as applicable.

Skills

Facilities Management

Organizational skills

Communication skills

Microsoft Office

Danish language

English language

Coordination across locations

Tools

IBM Maximo

Coupa / myBuy

Vantage

Microsoft 365

Job description

Facilities Supervisor, Nordics

CBRE Global Workplace Solutions | Johnson Controls Account | Holme, Aarhus

Location Holme, Aarhus with Nordic portfolio support

Working model Hybrid working, expected up to 2 days from home where operations allow

Scope Denmark, Norway and Sweden portfolio support

Account Johnson Controls

About the role

CBRE Global Workplace Solutions (GWS) is looking for a proactive, service-minded and structured Facilities Supervisor to support Integrated Facilities Management delivery across the Johnson Controls portfolio in the Nordic region. This is an excellent opportunity for a facilities professional who wants to develop a client-facing, regional role with exposure to operations, vendors, compliance, finance, reporting and continuous improvement.

Based from Holme, Aarhus, the Facilities Supervisor will work closely with the Nordic Facility Manager and support a portfolio of more than 40 locations across Denmark, Norway and Sweden, including offices, warehouses and production facilities. The role will be central to maintaining safe, functional, and compliant workplaces while supporting a high-quality service experience for Johnson Controls and CBRE stakeholders.

During onboarding, the Facilities Supervisor will receive structured knowledge transfer and mentoring from the current Nordic Facility Manager, gradually assuming increased responsibility for operational delivery and account support.

What you'll do

Facilities operations

• Support the day-to-day delivery of Facility Management services across the Nordic portfolio.
• Coordinate operational activities, service requests and follow-up actions across office, warehouse and production environments.
• Support planned and reactive maintenance activities and help ensure safe, functional, and compliant workplaces.
• Maintain accurate facility records, documentation, operational data, and site information.
• Contribute to workplace experience initiatives, service improvements and process standardization.

Vendor management and service delivery

• Coordinate activities performed by external service providers and contractors.
• Monitor vendor performance and support follow-up where service delivery or compliance needs improvement.
• Support service reviews, quotation processes, minor projects, and vendor-related action tracking.
• Help ensure contractors follow site-specific safety, access and operational requirements.

Performance, reporting and systems

• Monitor and support reporting of KPIs, SLAs, work orders, planned maintenance, and service performance.
• Use operational systems and reporting tools to support data accuracy, transparency, and informed decision-making.
• Support corrective and preventive actions, escalation follow-up, and continuous improvement initiatives.
• Work with tools such as IBM Maximo, Coupa/myBuy, Vantage and Microsoft 365 applications where applicable.

Financial administration

• Support purchase order creation, management and tracking.
• Assist with invoice approvals, financial reconciliations, budget tracking, accruals, and cost control activities.
• Ensure compliance with CBRE and client financial processes and contribute to financial summaries and reporting packs.

Stakeholder, client and governance support

• Build strong working relationships with site contacts, vendors, internal teams, and client stakeholders.
• Act as a key operational point of contact for FM-related matters.
• Support client meetings, business reviews, governance routines, and performance discussions.
• Promote CBRE's values of Respect, Integrity, Service and Excellence in daily delivery.

Compliance, safety and governance

• Support compliance with CBRE policies, client requirements, and local regulations.
• Assist with HSEQ activities, audits, inspections, compliance reviews, and corrective action tracking.
• Help promote a strong safety culture across all supported sites.

What you'll need

Required

• Experience within Facilities Management, Property Management, Building Operations, Workplace Services or a related operational environment.
• Strong organizational, planning, and coordination skills, with the ability to manage several priorities across multiple locations.
• Experience working with service providers, stakeholders, and/or clients in an operational setting.
• Good understanding of operational and administrative business processes.
• Strong customer service mindset and professional communication skills.
• Proficiency in Microsoft Office applications, particularly Outlook, Excel, Teams, PowerPoint, and Word.
• Professional proficiency in Danish and English, written and spoken.
• Ability to work independently while knowing when to escal

Preferred

• Experience supporting multiple locations, a regional portfolio or a client-facing outsourced service environment.
• Experience with purchase orders, invoicing, budget administration, accruals, and financial reporting.
• Knowledge of KPI and SLA reporting, service performance tracking, and operational dashboards.
• Knowledge of HSE, compliance, governance, or audit-related processes.
• Experience using IBM Maximo or another Computerized Maintenance Management System (CMMS).
• Experience using Coupa/myBuy or another procurement and purchasing platform.
• Experience using Vantage or similar performance/reporting tools.
• Interest in using Microsoft Copilot, AI-enabled tools and digital ways of working to improve communication, reporting and operational efficiency.

What we offer

• A visible and varied role on an international Johnson Controls account across the Nordic region.
• Flexible working: We support a flexible working environment. The role is based in Holme, Aarhus, but a hybrid working setup, two days per week working from home.
• Structured onboarding, close mentoring and the opportunity to grow into broader FM responsibilities over time.
• Exposure regional operations, vendor leadership, financial processes, governance, compliance, and client engagement.
• Access to CBRE learning, education, development and career growth opportunities.
• A collaborative environment that values service excellence, continuous improvement, and practical innovation.

Why CBRE

When you join CBRE, you become part of a global leader in commercial real estate services and investment that help businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impacts. Our collaborative culture is built on the shared values of Respect, Integrity, Service and Excellence, and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to develop, contribute, and shape your own career path.

Applicant AI use disclosure

We value human interaction to understand each candidate's unique experience, skills, and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask candidates to disclose any use of AI in the application and interview process.