Executive & Personal Assistant to Leadership

UXV Technologies ApS; Ishøj Kommune; On-site; DKK 260,000 - 320,000; Full time

Job summary

UXV Technologies ApS seeks an organized Office & Personal Assistant to support daily operations and management with admin tasks. The role includes calendar coordination, travel planning, meeting prep, and confidential handling of information.

You will work closely with the management team, ensuring processes run smoothly, meetings are well-organized, and deadlines are tracked with reliability and discretion.

Qualifications

• Experience in administrative, office, or PA roles.
• Strong organizational skills and multitasking ability.
• Excellent English and Danish communication skills.
• Confidentiality and discretion with management information.
• Proactive and able to own tasks through to completion.
• Proficient with calendars, email, documents and spreadsheets.
• Valid driving licence (Category B) required.

Responsibilities

• Managing and coordinating calendars, meetings, and appointments.
• Scheduling internal and external meetings.
• Preparing meeting agendas and materials.
• Taking meeting minutes and following up on actions.
• Coordinating travel arrangements and itineraries.
• Assisting with travel expense documentation.
• Preparing and coordinating meetings, visits and management activities.
• Supporting management with presentations and documents.
• Keeping track of deadlines, follow-ups and actions.
• Handling information with confidentiality and discretion.

Skills

English fluency

Danish fluency

Organizational skills

Attention to detail

Calendar management

Office IT skills

Communication

Proactive

Education

High school diploma or equivalent

Tools

MS Office

Google Workspace

Job description

UXV Technologies ApS seeks an organized Office & Personal Assistant to support daily operations and management with admin tasks. The role includes calendar coordination, travel planning, meeting prep, and confidential handling of information.

You will work closely with the management team, ensuring processes run smoothly, meetings are well-organized, and deadlines are tracked with reliability and discretion.