Executive Assistant & Office Experience Lead

Heimstaden Group; København; On-site; DKK 350,000 - 520,000; Full time

Job summary

Heimstaden Group is seeking an Office Manager for a combined Office Management and Executive & Administrative Support role. You will keep the office running smoothly, manage facilities, onboarding, and provide proactive support to Executive Management in a welcoming, professional environment.

You will be the go-to person for practical office matters, balancing hospitality with disciplined administration, and you will engage with senior leadership and visitors in Danish and English.

Qualifications

• Professional and quality-conscious; uphold standards, exercise discretion.
• Enjoy helping colleagues and making their working day easier.
• Bring energy, warmth and good humour while staying professional.
• Proactive and accountable; take ownership from start to finish.
• Organised; manage details, priorities and follow-up reliably.

Responsibilities

• Own day-to-day office operations and maintain high standards across facilities.
• Coordinate cleaning, maintenance, repairs, and service providers; main contact for landlords.
• Manage workplace routines, access, security, keys and passes.
• Create a welcoming office experience; support onboarding for new colleagues.
• Foster a positive culture through social moments and events.
• Handle office administration, purchases, budgets, and supplier negotiations.
• Coordinate meetings, events and hospitality; support management meetings.
• Provide proactive executive and administrative support to Executive Management.

Skills

Danish (Fluent)

English (Fluent)

Proactive & accountable

Organised

Calm under pressure

Socially confident

Hands-on

Job description

Heimstaden Group is seeking an Office Manager for a combined Office Management and Executive & Administrative Support role. You will keep the office running smoothly, manage facilities, onboarding, and provide proactive support to Executive Management in a welcoming, professional environment.

You will be the go-to person for practical office matters, balancing hospitality with disciplined administration, and you will engage with senior leadership and visitors in Danish and English.