Executive Office Manager: Welcoming, Efficient HQ

Heimstaden Bostad AB; København; Hybrid; DKK 420,000 - 620,000; Full time

Job summary

Heimstaden Bostad AB in Denmark is seeking an organised Office Manager to run a professional, welcoming office while providing proactive executive and administrative support to the COO.

You will manage day-to-day operations, coordinate meetings, travel, and office services, while acting as the main point of contact for vendors and visitors. Fluent Danish and English are essential, with a warm, solution-oriented approach.

Qualifications

• Professional and quality-conscious; uphold standards and discretion.
• Proactive and accountable; take ownership from start to finish.
• Organised; manage details, priorities and follow-up reliably.
• Calm under pressure; adapt to changing priorities.
• Socially confident; engage with executives, colleagues, suppliers and visitors.
• Hands-on; solve practical problems and handle executive tasks with care.
• Fluent in Danish and English, both written and spoken.

Responsibilities

• Office management: maintain high standards across meeting rooms, kitchens, and shared facilities.
• Coordinate cleaning, maintenance, and service providers; liaise with landlords and suppliers.
• Manage office moves, budgets, and purchasing; monitor costs and invoices.
• Coordinate meetings, events and hospitality; support management meetings and company events.
• Handle office administration and documentation; support health and safety activities.
• Executive & Administrative support: manage calendars, travel, meetings and materials.
• Prepare presentations and management documents; handle expenses and routine admin.

Skills

Office management

Executive support

Calendar management

Vendor management

Communication

Problem solving

Job description

Heimstaden Bostad AB in Denmark is seeking an organised Office Manager to run a professional, welcoming office while providing proactive executive and administrative support to the COO.

You will manage day-to-day operations, coordinate meetings, travel, and office services, while acting as the main point of contact for vendors and visitors. Fluent Danish and English are essential, with a warm, solution-oriented approach.