Executive Assistant & Team Coordinator (On-site)

Novo Nordisk Foundation

Gentofte Kommune

On-site

DKK 300,000 - 480,000

Full time

6 days ago

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Job summary

Novo Nordisk Foundation is seeking an experienced Personal Assistant & Team Coordinator to support Niels Pærregaard, Director, Corporate IT, and collaborate with four teams. The role is on-site at the foundation's headquarters in Hellerup and covers executive support, team coordination, and cross-functional projects.

You will manage calendars, plan meetings and travel, prepare materials, coordinate stakeholders, and help implement new tools and processes.

Qualifications

Minimum 2–3 years of experience as a Personal Assistant or Executive Assistant.
Experience supporting senior leaders in a complex organisation.
Strong organisational and coordination skills with attention to detail.
Excellent Danish and English communications skills.

Responsibilities

Executive support: managing the Director's calendar and priorities.
Planning meetings, workshops and business travel.
Preparing meeting materials, briefing documents and presentations.
Coordinating stakeholder interactions and follow-up actions.
Supporting annual processes, budgeting activities and administrative workflows.
Handling confidential information with professionalism and discretion.
Team coordination: planning department meetings and activities.
Maintaining shared workspaces and collaboration platforms.
Coordinating recruitment and onboarding of new colleagues.
Projects and continuous improvement: supporting cross-functional initiatives and tool implementations.