Personal Assistant & Team Coordinator (Maternity Cover)

Novo Nordisk Foundation; Gentofte Kommune; On-site; DKK 300,000 - 480,000; Full time

Benefits offered by this job

None

Job summary

Novo Nordisk Foundation is seeking an experienced Personal Assistant & Team Coordinator to support Niels Pærregaard, Director, Corporate IT, and collaborate with four teams. The role is on-site at the foundation's headquarters in Hellerup and covers executive support, team coordination, and cross-functional projects.

You will manage calendars, plan meetings and travel, prepare materials, coordinate stakeholders, and help implement new tools and processes.

Qualifications

• Minimum 2–3 years of experience as a Personal Assistant or Executive Assistant.
• Experience supporting senior leaders in a complex organisation.
• Strong organisational and coordination skills with attention to detail.
• Excellent Danish and English communications skills.

Responsibilities

• Executive support: managing the Director's calendar and priorities.
• Planning meetings, workshops and business travel.
• Preparing meeting materials, briefing documents and presentations.
• Coordinating stakeholder interactions and follow-up actions.
• Supporting annual processes, budgeting activities and administrative workflows.
• Handling confidential information with professionalism and discretion.
• Team coordination: planning department meetings and activities.
• Maintaining shared workspaces and collaboration platforms.
• Coordinating recruitment and onboarding of new colleagues.
• Projects and continuous improvement: supporting cross-functional initiatives and tool implementations.

Skills

Executive support

Calendar management

Event planning

Stakeholder management

Danish & English

Microsoft 365

Tools

Microsoft 365

Job description

Are you an experienced Personal Assistant who thrives in a dynamic environment where no two days are the same?Do you enjoy enabling leaders and teams to succeed while contributing to a positive and collaborative work environment?We are looking for a proactive and highlyorganisedPersonal Assistant & Team Coordinator to join Corporate IT on a one-year maternity cover contract starting 1 December 2026.

The role

You will support Niels Pærregaard, Director, Corporate IT, working closely with colleagues across the department's four teams. The position combines executive support, team coordination, andinvolvementin departmental and cross-functional projects supporting the Novo Nordisk Foundation, NovoHoldingsand affiliated organisations.

This is primarily an on-site position based at the Novo Nordisk Foundation's headquarters in Hellerup.

Yourresponsibilitieswillinclude:

Executivesupport

• Managing andoptimisingthe Director's calendar and priorities

• Planning meetings,workshopsand business travel

• Preparing meeting materials, briefing documents and presentations

• Coordinating stakeholder interactions and ensuring follow-uponactionsandcommitments

• Supporting annual processes, budgetingactivitiesand administrative workflows

• Handlingconfidentialinformation withprofessionalismanddiscretion

Team coordination

• Planningdepartment meetings, off-sitesand team activities

• Maintainingsharedworkspacesandcollaborationplatforms

• Supportingcommunicationand knowledgesharingacrossthedepartment

• Coordinatingrecruitmentprocessesandonboardingof newcolleagues

Projects and continuous improvement

• Contributingto departmental initiatives and cross-functional projects

• Supportingthe implementation of new tools,processesand ways of working

• Drivingselected improvement initiatives andensuringfollow-up on actions and deliverables

About you

We imagine that you have:

• A minimum of2-3years of experience as a Personal Assistant,anExecutive Assistant,orina similar role

• Experiencesupportingseniorleadersin acomplexorganisation

• Strongorganisationalandcoordinationskills,combinedwith soundjudgementand attention to detail

• ExcellentcommunicationskillsinbothDanish and English

• A proactive approach and the ability to build relationships across all levels of anorganisation

• Highproficiencyin Microsoft 365 and a genuine interest in digital tools,AIandnew technologies

As a person, you are:

• Proactive,structuredand self-driven

• Service-minded andcollaborative

• Able to balance multiple priorities whilemaintaininga high levelof quality

• Professional andtrustworthy

About Corporate IT

Corporate IT delivers secure and reliable IT services, tools and infrastructure that support the operational and strategicobjectivesof the Novo Nordisk Foundation, NovoHoldingsand affiliated organisations. The department drives major technology initiatives while safeguarding data and technology platforms across the organisations. You will join a team of 24 engaged colleagues and collaborate with stakeholders across the Foundation, NovoHoldingsand affiliated organisations.

About the Novo Nordisk Foundation

Established in Denmark in 1924, the Novo Nordisk Foundation is an enterprise foundation with philanthropicobjectives. The vision of the Foundation is to improve people's health and the sustainability of society and the planet. The Foundation's mission is to progress research and innovation in the prevention and treatment of cardiometabolic and infectious diseases as well as to advance knowledge and solutions to support a green transformation of society.