Nordics Management Assistant - Executive Support & Projects

Boehringer Ingelheim; København; Hybrid; DKK 420,000 - 660,000; Full time

Benefits offered by this job

Headspace Premium

Flexible working hours

Up to 30 days abroad

LinkedIn Learning Premium

Health Insurance

Job summary

Boehringer Ingelheim is seeking a Management Assistant AH Nordics based in Copenhagen. You will provide confidential administrative and project support to the Nordic Animal Health leadership team, enabling efficient cross-country collaboration in a dynamic matrix environment.

This role offers hybrid work with occasional home-office, supports planning of meetings and events, and requires strong organizational and communication skills to coordinate complex priorities across the Nordic region.

Qualifications

• Bachelor's degree or an equivalent professional qualification.
• Experience in a Management Assistant, Executive Assistant, Project Coordinator, or similar role.
• Fluency in English and at least one Scandinavian language (Danish preferred).
• Experience supporting senior leaders and coordinating complex meetings, events, and projects.

Responsibilities

• Provide executive support to the Head of Animal Health Nordics, including calendar management, meeting preparation, coordination of priorities, and follow-up on key actions.
• Coordinate internal meetings and events, managing agendas, logistics, room bookings, and catering.
• Plan external meetings, advisory boards, and business events, including travel, accommodation, venue coordination, and on-site support.
• Manage purchase orders, supplier coordination, quotations, and related administrative processes.
• Maintain SharePoint sites and document management systems with accurate information sharing and access control.
• Serve as a key contact for stakeholders across the Nordic region and coordinate requests with timely follow-up.
• Support business projects through planning, coordination, and administrative execution.
• Provide backup support to other support functions as needed.

Skills

Executive support

Calendar management

Meeting coordination

Travel coordination

Stakeholder management

Education

Bachelor's degree or equivalent

Tools

SharePoint

Microsoft Office

Ariba

AI tools

Job description

Boehringer Ingelheim is seeking a Management Assistant AH Nordics based in Copenhagen. You will provide confidential administrative and project support to the Nordic Animal Health leadership team, enabling efficient cross-country collaboration in a dynamic matrix environment.

This role offers hybrid work with occasional home-office, supports planning of meetings and events, and requires strong organizational and communication skills to coordinate complex priorities across the Nordic region.