Executive Assistant & Team Coordinator (1-year) — On-site

Bikubenfonden; Denmark; Remote; DKK 420,000 - 560,000; Full time

Job summary

Bikubenfonden is seeking an experienced Personal Assistant & Team Coordinator for Corporate IT on a one-year maternity cover starting 1 December 2026. The role combines executive support, team coordination, and project involvement across the Foundation and affiliated organisations, with on-site work at headquarters in Hellerup.

You will support the Director, Corporate IT, and collaborate with four teams to drive efficient operations and knowledge sharing while ensuring high standards of

Qualifications

• Minimum 2–3 years as Personal Assistant or Executive Assistant or similar role.
• Experience supporting senior leaders in a complex organisation.
• Strong organisational and coordination skills with attention to detail.

Responsibilities

• Manage and optimise the Director’s calendar and priorities.
• Plan meetings, workshops and business travel.
• Prepare meeting materials, briefing documents and presentations.
• Coordinate stakeholder interactions and follow-up actions.
• Support annual processes, budgeting activities and administrative workflows.
• Handle confidential information with professionalism and discretion.
• Plan department meetings, off-sites and team activities.
• Maintain shared workspaces and collaboration platforms.
• Support communication and knowledge sharing across the department.
• Coordinate recruitment processes and onboarding of new colleagues.
• Contribute to departmental initiatives and cross-functional projects.
• Support the implementation of new tools, processes and ways of working.
• Drive improvement initiatives and ensure follow-up on actions.

Skills

Personal Assistant

Executive Assistant

Organisational skills

Coordination skills

Bilingual Danish/English

Microsoft 365

Digital tools & AI interest

Tools

Microsoft 365

Collaboration tools

AI tools

Job description

Bikubenfonden is seeking an experienced Personal Assistant & Team Coordinator for Corporate IT on a one-year maternity cover starting 1 December 2026. The role combines executive support, team coordination, and project involvement across the Foundation and affiliated organisations, with on-site work at headquarters in Hellerup.

You will support the Director, Corporate IT, and collaborate with four teams to drive efficient operations and knowledge sharing while ensuring high standards of