Administrative Coordinator for Post fixture assistance in Bioenergy

Orsted; Skærbæk; Remote; DKK 520,000 - 700,000; Full time

Job summary

Ørsted Bioenergy – Shipping & Logistics is seeking a detail-oriented SAP expert to ensure accurate purchase orders, timely payments, and cost-efficient operations across Denmark’s biomass supply chain.

You will handle laytime calculations, port turnaround figures, and tonnage reporting while collaborating with shipowners, operators, and brokers in Danish and English. A strong Excel background and commercial mindset are essential for driving efficiency and growth.

Qualifications

• In-depth SAP knowledge and ability to manage purchase orders and fast-track payments.
• Strong Excel skills used for reporting, analysis and cost control.
• Ability to read and understand contracts to ensure compliant operations.

Responsibilities

• Provide input to improve efficiency and develop internal/external presentations.
• Support growth of Bioenergy and assist department's commercial activities.
• Act as SAP expert, knowledgeable in relevant SAP processes and functions.
• Independently create and maintain purchase orders and ensure timely administration.
• Perform post-fixture tasks including laytime calculations and port turnaround figures.
• Collaborate with shipowners, operators, brokers, and other partners in Danish and English.

Skills

SAP expertise

Excel proficiency

Bilingual Danish/English

Tools

SAP

Excel

Job description

Join us in this role where you’ll be part of a department handling more than 550 import vessels and 25,000 biomass truck deliveries annually to our power plants across Denmark. Our team ensures that our power plants always have the feedstock they need, enabling Ørsted to deliver heat and power to local communities. Looking ahead, logistics will also play a significant role in the transportation of CO₂, adding an exciting new dimension to our responsibilities. We work cross-departmental in the company with e.g. Fuel Procurement, Back Office, Finance and Sustainability who all rely on our swift, accurate and efficient support.

Welcome to Bioenergy - Customers & Markets

You’ll be part of Shipping & Logistics where you, together with your colleagues, will contribute to respective areas of expertise when needed. In-depth SAP knowledge, confidence in creating and managing purchase orders, and the ability to handle fast-track payments are important parts of the role. Strong Excel skills and a competitive commercial mindset is essential. Knowledge and experience within shipping and logistics is a clear advantage, and you must be able to read and understand contracts, to ensure operations are carried out in accordance with the agreed terms. As a team, we are six colleagues with a flat organizational structure, where collaboration, trust, flexibility and a willingness to help one another are essential to how we work.

You’ll play an important role in:

• providing fundamental input and improvement suggestions to enhance efficiency and optimize processes incl. preparing and developing PowerPoint presentations for internal and external use
• contributing to the continued growth of Bioenergy and supporting the department’s commercial and operational activities
• acting as the department’s SAP expert, requiring in-depth knowledge and understanding of relevant SAP processes and functionalities
• independently creating and maintaining purchase orders and ensuring accurate and timely administration
• performing post-fixture activities, including laytime calculations, port turnaround figures for both own and external vessels, and tonnage reporting
• collaborating, both verbally and in writing in Danish and English, with shipowners, operators, brokers, surveyors, truck haulers and other external partners, as well as colleagues across the Orsted organization.

To succeed in the role, you:

• are a Team player and at the same time strive working independently
• laugh easily and appreciate an informal tone and further more you possess curiosity and willingness to learn
• love fast pace at work and are not afraid of being challenged even though it might be out of your comfortzone
• possess a thorough practical knowledge of SAP and Excel
• think and act commercially and know how to calculate in days, hours and minutes (laytime)
• see yourself growing as the position is a natural stepping stone towards a Logistics Coordinator role, where you gradually will take on more responsibility and a broader range of independent tasks.

Maybe you’ve read the above and can see you have some transferable skills, even though they don’t quite match all the points.

Shape the future with us

As an applicant or employee, you may request reasonable work and position accommodation or adjustments via [e-mail].