Administrative Coordinator for Post fixture assistance in Bioenergy

Ørsted A/S; Skærbæk; On-site; DKK 420,000 - 620,000; Full time

Job summary

Ørsted Bioenergy - Shipping & Logistics is seeking a proactive team member to support the department that handles extensive vessel imports and biomass deliveries across Denmark. The role focuses on SAP expertise, purchase orders, and fast-track payments, with strong Excel skills and a commercial mindset essential for success.

You will collaborate across departments and with external partners, reading contracts to ensure operations align with agreed terms, and communicate in Danish and English.

Qualifications

• In-depth SAP knowledge and ability to create and manage purchase orders.
• Strong Excel skills and a commercial mindset; ability to handle fast-track payments.
• Ability to read and understand contracts to ensure operations follow terms.

Responsibilities

• Provide input to improve efficiency and develop PowerPoint presentations for internal/external use.
• Support Bioenergy growth and commercial/operational activities.
• Act as SAP expert for the department's processes and functions.
• Independently create and maintain purchase orders and manage administration.

Skills

SAP knowledge

Excel skills

Purchase orders

Logistics coordination

Danish & English

Tools

SAP

PowerPoint

Job description

Join us in this role where you’ll be part of a department handling more than 550 import vessels and 25,000 biomass truck deliveries annually to our power plants across Denmark. Our team ensures that our power plants always have the feedstock they need, enabling Ørsted to deliver heat and power to local communities. Looking ahead, logistics will also play a significant role in the transportation of CO₂, adding an exciting new dimension to our responsibilities. We work cross-departmental in the company with e.g. Fuel Procurement, Back Office, Finance and Sustainability who all rely on our swift, accurate and efficient support.

Welcome to Bioenergy - Customers & Markets

You’ll be part of Shipping & Logistics where you, together with your colleagues, will contribute to respective areas of expertise when needed. In-depth SAP knowledge, confidence in creating and managing purchase orders, and the ability to handle fast-track payments are important parts of the role. Strong Excel skills and a competitive commercial mindset is essential. Knowledge and experience within shipping and logistics is a clear advantage, and you must be able to read and understand contracts, to ensure operations are carried out in accordance with the agreed terms. As a team, we are six colleagues with a flat organizational structure, where collaboration, trust, flexibility and a willingness to help one another are essential to how we work.

You’ll play an important role in:

• providing fundamental input and improvement suggestions to enhance efficiency and optimize processes incl. preparing and developing PowerPoint presentations for internal and external use
• contributing to the continued growth of Bioenergy and supporting the department’s commercial and operational activities
• acting as the department’s SAP expert, requiring in-depth knowledge and understanding of relevant SAP processes and functionalities
• independently creating and maintaining purchase orders and ensuring accurate and timely administration
• performing post-fixture activities, including laytime calculations, port turnaround figures for both own and external vessels, and tonnage reporting
• collaborating, both verbally and in writing in Danish and English, with shipowners, operators, brokers, surveyors, truck haulers and other external partners, as well as colleagues across the Orsted organization.

To succeed in the role, you:

• are a Team player and at the same time strive working independently
• laugh easily and appreciate an informal tone and further more you possess curiosity and willingness to learn
• love fast pace at work and are not afraid of being challenged even though it might be out of your comfortzone
• possess a thorough practical knowledge of SAP and Excel
• think and act commercially and know how to calculate in days, hours and minutes (laytime)
• see yourself growing as the position is a natural stepping stone towards a Logistics Coordinator role, where you gradually will take on more responsibility and a broader range of independent tasks.

Maybe you’ve read the above and can see you have some transferable skills, even though they don’t quite match all the points.

Shape the future with us

As an applicant or employee, you may request reasonable work and position accommodation or adjustments via [e-mail].