Administrative Assistant for Gerresheimer in Værløse

Career | a JKS Company; Værløse; On-site; DKK 320,000 - 440,000; Full time

Job summary

Gerresheimer in Værløse seeks an Administrative Assistant to provide comprehensive administrative support to plant management and the Danish leadership team in a dynamic, international manufacturing setting.

You will coordinate day-to-day activities, support clear communication across the organization, and ensure accurate handling of tasks with confidentiality and discretion. This role interfaces with staff, visitors and external partners, reporting to the Plant Director.

Qualifications

• Completed commercial, administrative or equivalent professional education.
• Fluent in Danish and English, both written and spoken.
• Proficient in Microsoft Office, including Outlook, Word, Excel, PowerPoint and Teams.
• Strong communication, organizational and coordination skills.
• Able to work independently with high accuracy and attention to detail.
• Experience in administrative/secretarial or office coordination roles is preferred.
• Experience supporting management teams in international/manufacturing environments is an advantage.

Responsibilities

• Provide administrative support to plant management and the Danish leadership team
• Coordinate calendars, meetings, travel and related logistics
• Prepare presentations, reports and meeting materials
• Support internal and external communication, including Danish–English translations
• Organize events, leadership meetings and employee activities
• Maintain records, document management systems and office files
• Act as a key point of contact for employees, visitors, customers, suppliers and partners
• Ensure efficient office administration and provide ad hoc support as needed
• Handle confidential information with professionalism and discretion

Skills

Danish language

English language

Communication skills

Organizational skills

Coordination skills

Microsoft Office proficiency

Independent work

Attention to detail

Education

Commercial/administrative education

Tools

Microsoft Office

Job description

Would you like to use your organizational skills and service-minded approach in a central role supporting plant management and the Danish leadership team in an international manufacturing environment?

On behalf of Gerresheimer in Værløse, Career | a JKS company is looking for an Administrative Assistant.

You will become a key point of contact across the organization and help create an efficient, professional and well-organized working environment for employees, visitors and external partners.

The position

As an Administrative Assistant, you will provide comprehensive administrative and organizational support to plant management and the Danish leadership team. You will coordinate day-to-day activities, support clear communication across the organization and ensure that practical and administrative tasks are handled accurately and on time.

The role has a broad internal and external interface, and you will work closely with employees, visitors, customers, suppliers and other stakeholders. You will report directly to the Plant Director.

Your key responsibilities

• Provide administrative support to plant management and the Danish leadership team
• Coordinate calendars, meetings, business travel and related logistics
• Prepare presentations, reports and meeting materials
• Support internal and external communication, including Danish–English translations
• Organize events, leadership meetings, workshops and employee activities
• Maintain administrative records, document management systems and office files
• Act as a key point of contact for employees, visitors, customers, suppliers and external stakeholders
• Ensure efficient office administration and provide ad hoc support when required
• Handle confidential information with professionalism and discretion

Your profile and background

• You have completed a commercial, administrative or equivalent professional education
• You are fluent in Danish and English, both written and spoken
• You are proficient in Microsoft Office, including Outlook, Word, Excel, PowerPoint and Teams
• You have strong communication, organizational and coordination skills
• You work independently and maintain a high level of accuracy and attention to detail

Experience from an administrative, secretarial, office coordination or similar support role is preferred. Candidates with transferable experience from customer service, hospitality or project coordination are also encouraged to apply.

Experience supporting management teams in an international or manufacturing environment is an advantage, as is experience coordinating meetings, travel, events and business communication.

We are looking for someone who:

• Plans and priorities effectively and can manage several tasks at the same time
• Communicates clearly and professionally, both verbally and in writing
• Is service-minded and builds positive working relationships across the organization
• Takes a proactive, flexible and solution-focused approach and assumes responsibility for tasks
• Works with discretion, confidentiality, accuracy and close attention to detail
• Enjoys collaborating in a fast-paced and dynamic environment

What Gerresheimer offer

You will join an international manufacturing environment in a trusted support role with a varied working day and close interaction with both management and colleagues. The position gives you the opportunity to take ownership of a broad range of administrative and coordinating tasks and to contribute directly to effective daily operations at the plant.

You will be part of a collaborative working environment where professionalism, reliability and good communication are central to the way the organization works.

About Gerresheimer

Gerresheimer is a global partner to the pharmaceutical and biotech industries, providing a broad range of drug packaging and drug delivery systems. Its solutions help bring medicines safely, reliably and conveniently to patients. The company combines international reach with specialized expertise in areas such as primary packaging, medical devices and product development.

If you have questions about the position that are not answered in the job advertisement, please contact Senior Recruitment Specialist Jakob Kelstrup on [phone].