Management Assistant, IPD, Research & Development, Lystrup

Terma Group; Denmark; Hybrid; DKK 480,000 - 640,000; Full time

Benefits offered by this job

International environment

Flexible hours

Pension 10%

Health care & insurance

On-site massage

Job summary

Terma Group is seeking a proactive Management Assistant to support five Vice Presidents in the R&D organization. You will coordinate calendars, organize leadership meetings, and prepare materials for decision-making while liaising with stakeholders across IPD and R&D.

You will thrive in a dynamic, fast-changing environment, handling confidential information with discretion and building strong cross-functional relationships.

Qualifications

• Fluent in English; Danish is an advantage
• Experience supporting senior leaders (Management Assistant/Executive Assistant)
• Strong planning, coordination and organizational skills
• Proficiency with Microsoft Office and digital collaboration tools
• Experience coordinating calendars, meetings, travel and executive correspondence
• Experience in a technology/engineering/R&D environment is a plus

Responsibilities

• Manage and coordinate calendars for five Vice Presidents, including meeting scheduling and prep of invitations and materials
• Coordinate leadership meetings, offsites, workshops, and governance forums
• Prepare agendas, presentations, briefing materials and decision documents
• Follow up on actions, decisions and strategic initiatives within R&D
• Support communication and collaboration across IPD and R&D leadership and stakeholders
• Contribute to strategic initiatives across IPD in collaboration with IPD Business Management team

Skills

Calendar management

Coordination

Stakeholder management

Communication skills

MS Office

Organizational skills

Travel arrangements

Education

Diploma or equivalent in administration

Tools

Microsoft Teams

Job description

Would you like to play a key role in supporting leaders in a dynamic R&D organization where no two days are the same? Are you someone who creates structure, keeps track of the details, and enjoys being the go-to person who helps things run smoothly? Then join us on our journey!

We are facing an exciting future with considerable growth and demanding changes as we deliver advanced technologies and mission-critical solutions for the defense and aerospace industry. Our systems provide security for people on land, at sea, and in the air. As our new Management Assistant in Research & Development, you will become part of this journey and contribute to our overall purpose - securing people through advanced technology.

Your role in our team

As our new Management Assistant, you will support five Vice Presidents across our Research & Development (R&D) organization and play a key role in making their day-to-day activities run smoothly, ensuring an efficient and well-organized environment.

You will be a central point of coordination and help create structure across calendars, meetings, travel, communication, and the many practical activities surrounding the R&D leadership team. Your days will be varied, and you will often be the person connecting the dots, following up, and making sure that practical details are taken care of.

If you enjoy variety and thrive in a fast-paced environment with changing priorities, this position could be a great fit for you. One day, you may be coordinating calendars and the next, organizing a leadership workshop, preparing materials for a meeting, welcoming visitors, or helping to solve an unexpected situation.

The position is part of the Integrated Product Development (IPD) Business Management department and reports to the CTO's Executive Assistant & Office Manager. You will work closely with colleagues across R&D and the wider organization in a collaborative and supportive environment built on trust, teamwork, and open communication.

How you will make a meaningful contribution

Your key responsibilities include:

• Managing and coordinating calendars for five Vice Presidents, including meeting scheduling, prioritization, and preparation of meeting invitations and related materials
• Coordinating leadership meetings, offsites, workshops, and governance forums
• Preparing agendas, presentations, briefing materials, and decision-making documentation
• Following up on actions, decisions, and strategic initiatives within R&D to help ensure progress and alignment
• Supporting communication activities and collaboration across the IPD and R&D leadership team and key stakeholders
• Contributing to strategic initiatives and activities across the IPD organization in close collaboration with the wider IPD Business Management team

Bring your world class expertise into play

You are fluent in English, both written and spoken. Danish is an advantage but not a requirement. In addition, you bring:

• A relevant educational background and experience as a Management Assistant, Personal Assistant, or in a similar administrative role supporting senior leaders
• Strong planning, coordination, and organizational skills
• Excellent stakeholder management and communication skills
• Proficiency in Microsoft Office and digital collaboration tools
• Experience managing calendars, meetings, travel arrangements, and senior leadership correspondence
• Experience in a technology, engineering, manufacturing, or R&D environment is an advantage

The R&D organization is experiencing significant growth and transformation, creating a dynamic environment with many parallel activities. To succeed in this role, you are comfortable navigating a complex stakeholder landscape, balancing competing priorities, and maintaining structure in a fast-changing environment.

As a person, you are proactive, trustworthy, and highly professional. You naturally create structure, build strong relationships, and anticipate needs before they arise. You work independently, exercise sound judgment, and handle confidential information with discretion.

You thrive in a dynamic environment where priorities can shift and collaboration across functions and organizational levels is key. You are the kind of person who makes things happen – bringing structure when things get busy, staying calm when plans change, and helping the people around you succeed.

What we offer

Terma is an international company with world-class expertise, developing advanced technologies and complex solutions that help secure people around the world. We are committed to your professional and personal development and offer opportunities to strengthen both existing and new competencies. Our culture is built on trust, collaboration, autonomy, and flexibility. When joining Terma, we promise that you will experience: Great people, challenging tasks, world-class expertise, and meaningful contribution in your daily work.

Benefits at Terma

At Terma, we prioritize the well-being of our employees, ensuring they are well taken care of. Joining our team comes with a multitude of perks designed to enhance your social life, cultural experiences, and health.

International Environment: Explore great teamwork and professional sparring with colleagues around the world.

Flexible Working Hours: Enjoy the opportunity to work flexibly and the option to work from home up to two days per week. Internet connection at home is paid for by Terma.

Comprehensive Benefits Package: Receive a 10% paid pension along with a beneficial health care and insurance package. Enjoy discounts from various business partners.

Well-being Perks: Opportunity to enroll in our on-site massage-offer at our locations in Denmark.

Social and Professional Events: We have an active staff association that arranges a variety of social activities and events to bring all of our colleagues together.

Competence networking across professional experts in Terma: Professional presentations and knowledge sharing across the organization.

We are dedicated to fostering a diverse, equitable, inclusive, and welcoming workplace. Our commitment to DEIB (Diversity, Equity, Inclusion, and Belonging) means we actively value and celebrate unique backgrounds, perspectives, and experiences. We strive to create an environment where all employees have equal opportunities to succeed, feel respected and valued, and experience a true sense of belonging.

Do you have any questions regarding the position?

Feel free to contact Hiring Manager on e-mail: [e-mail]

Bear in mind, that we need you to confirm that you can obtain a security clearance by the Danish Defense Intelligence Service, and that all adults in your household are not posing any risk to the related risk-evaluation. This entails among other issues:

• That you have as a minimum stayed within NATO/EU/MISWG countries for the last 7 years only interrupted by short stays abroad, and
• That you have not committed serious criminal offences

Terma group has headquarters in Denmark and is a high-tech company developing products and systems for defense and non-defense security applications, including command and control systems, radar systems, self-protection systems for aircraft, space technology, and aerostructures for the aircraft industry. TERMA | Allies in innovation