Team Assistant - Accounting & Internal Service (m/w/d)

GAF Geospatial GmbH; München; On-site; EUR 36,000 - 48,000; Full time

Benefits offered by this job

Public transport subsidy

Company pension (optional)

Travel health insurance

Occupational health management

Job summary

GAF Geospatial GmbH is seeking a Team Assistant - Accounting & Internal Service in Munich to manage reception, office coordination and selected accounting tasks. You will assist travel arrangements, onboarding, and liaise with our finance team for invoices and expense processing in a multinational environment.

The role requires strong German and English communication, reliability, and a proactive approach to improving workflows within a leading geospatial company headquartered in Munich.

Qualifications

• Completed commercial vocational training or equivalent qualification.
• Experience in an assistant, office management or commercial role; bookkeeping desirable.
• Understanding of travel expense regulations and travel management is advantageous.
• Structured, self-reliant and solution-focused working style.
• Friendly, professional attitude with strong teamwork and communication skills.

Responsibilities

• Reception & office coordination: answer calls, greet visitors, organise post, greeting arrangements.
• Travel management: organise business trips, travel bookings and expense claims platform; visas if required.
• Monitor and restock office supplies; manage company apartment with in-house technician.
• Support onboarding of new staff and introduce office organisation; liaise with cleaning services.
• Accounting support: record invoices, petty cash, process travel expense claims, issue invoices.

Skills

Communication skills

Organizational skills

Teamwork

Reliability

Discretion

Education

Commercial vocational training

Tools

MS Office

ERP system

Travel management software

Job description

GAF Geospatial GmbH (GAF), an e-GEOS S.p.A. (Telespazio S.p.A./ASI) company, is a globally active provider of cross-platform geoinformation solutions and innovative Earth Observation applications. In addition to receiving and procuring satellite-based earth observation data, GAF holds a leading position in the areas of data processing and geo-consulting due to its 40 years of expertise. With an international and interdisciplinary team of experts, GAF sets standards for geospatial consulting, cloud- and AI-based data analysis, and satellite-based monitoring of the environment and natural resources in Europe and around the globe.

Team Assistant - Accounting & Internal Service

As the first point of contact for our guests and suppliers, you represent our company with your warm and professional manner. You will take responsibility for a wide range of tasks relating to our reception and internal office organisation, and, together with colleagues and external partners, ensure that day-to-day operations run smoothly. In addition, you will support our finance team with selected accounting tasks. In this role, you will gain an insight into accounts receivable and accounts payable, support our senior accountants in their day-to-day work and, where required, cover for them during their annual leave.

Your responsibilities:

Reception & Office Coordination Responsibilities:

• Answering and directing phone calls in a friendly manner, as well as organising post and courier deliveries
• Greeting visitors and coordinating hospitality arrangements
• Travel management: organising business trips and managing the travel booking and expense claims platform; providing assistance with visa applications and travel and security notifications where required
• Monitoring and restocking office and kitchen supplies – you keep track of everything and know what is needed
• Managing our company apartment, including the occupancy schedule, equipment & condition checks, in conjunction with our in-house technician
• Support with the onboarding of new staff and an introduction to our office organisation
• Coordinating with our cleaning services for both the office and company apartment

Your tasks in the area of accounting:

• Recording and entering incoming invoices into our ERP system
• Handling petty cash and related documentation
• Support with travel expense claims, in particular the verification, entry and transfer of data from the travel management system to the ERP system
• Issuing outgoing invoices and recording them in our ERP system

Your profile:

• Completed commercial vocational training or equivalent qualification
• Initial work experience in an assistant, office management or commercial role; some experience in bookkeeping is desirable
• Understanding of travel expense regulations and travel management, particularly travel bookings and travel expense claims, would be an advantage
• Structured, self-reliant and solution-focused working style
• Friendly, professional attitude paired with a strong sense of teamwork
• Excellent communication and organizational skills
• High level of reliability, discretion, and dedication
• Willingness to handle routine tasks conscientiously while staying open to new responsibilities
• Genuine interest in improving and optimizing existing workflows
• Confident user of standard MS Office applications
• Very strong command of both German and English (written and spoken at CEFR level C1–C2)

Desirable knowledge:

• Knowledge of another foreign language (e.g. Italian or Spanish)
• Class B driving license

What to expect:

• A responsible and varied role in one of Europe’s leading geo-information companies
• Comprehensive support in familiarising yourself with your professional role
• Training and development – because your experience and knowledge count
• A respectful, friendly and modern working environment in a multi-national team of committed colleagues and a leadership style based on trust
• An attractive location with perfect public transport connections and great options for outdoor and recreational activities in the direct vicinity
• Various additional benefits, e.g. public transport contribution (job ticket), company pension scheme (optional), travel health insurance (worldwide), occupational health management, and much more

Further information: Place of work: Headquarters in Munich Full-time position (40 hours per week) Permanent position, starting at the earliest possible date