Team Administrator

Lightsourcelabs; Berlin; Hybrid; EUR 40,000 - 60,000; Full time

Benefits offered by this job

Annual bonus

Retention bonus

Health budget

Company pension

Job summary

Lightsource bp in Berlin is seeking a Team Administrator (m/f/d) to ensure smooth day-to-day office operations and coordinate processes within the Business Development team. You will support management, manage calendars, coordinate meetings, onboarding, travel, and document management, and liaise with international teams.

We value strong IT skills (Word, Excel, PowerPoint, Outlook, Teams), basic accounting with SAP advantage, and several years in office administration.

Qualifications

• Several years of professional experience in a similar office management position.
• Strong IT skills, including Word, Excel, PowerPoint, Outlook and Teams.
• Basic accounting knowledge; experience with SAP is an advantage.
• Initial experience working with international teams.

Responsibilities

• Support management with all organizational and administrative tasks.
• Act as communication interface between management, project management, and interdisciplinary teams.
• Coordinate project-specific tasks within the Business Development team, including meetings and contract filing.
• Coordinate marketing activities and support the preparation of marketing materials.
• Provide administrative support for purchase orders and invoice processing in SAP.
• Contribute to the implementation and optimization of a structured document management system.
• Communicate and collaborate with global teams.
• Support onboarding of new employees.
• Organize internal meetings, team events, and workshops.
• Manage calendars and travel arrangements, including travel expense reporting.
• Provide admin and coordination support for health and safety arrangements at the Berlin office.

Skills

Word processing

Excel

PowerPoint

Outlook

Teams

German language

English language

Education

Commercial vocational training in administration

Tools

SAP

Job description

Department: Business Development Germany

Location: Berlin

Reports to: Head of Business Development

We are Lightsource bp- a global leader in utility-scale solar, onshore wind, and large-scale battery storage projects.

For more than a decade, our team has been delivering innovative and flexible renewable energy solutions.

Our mission is to provide businesses and communities around the world with sustainably generated and affordable energy. Guided by our five core values - Safety, Integrity, Respect, Sustainability, and Drive - we are advancing the energy transition through pioneering renewable energy projects.

We are looking for people who value a safe working environment, integrity, and respectful collaboration with colleagues, local communities, and the environment. Throughout our recruitment process, we emphasize sustainability by encouraging long-term development and responsible decision-making. We seek team members who are driven by innovation and are committed to actively contributing to the energy transition.

Our core values are fundamental in selecting talented candidates.

Since 2023, we have been active in the German market with our main office located in Berlin.

Position

Summary

As a Team Administrator (m/f/d), you will be part of our Business Development team in Berlin. Your role is to ensure the smooth day-to-day operation of the office and coordinate all office-related processes. You will not only play a central role within the team but will also be instrumental in developing and improving our internal processes. With a diverse range of responsibilities and a high level of organizational skills, you will make a significant contribution to enabling our team to work efficiently and productively.

Responsibilities

• Support management with all organizational and administrative tasks.
• Act as an important communication interface between management, the project management team, and our interdisciplinary teams.
• Take ownership of project-specific tasks within the Business Development team, including preparation of project meetings, obtaining land register extracts, and support the administration of contracts regarding filing and tracking
• Coordinate marketing activities and support the preparation of marketing materials.
• provide administrative support for purchase orders and invoice processing in SAP.
• Contribute to the implementation and optimization of a structured document management system.
• Communicate and collaborate with our global teams.
• Support the onboarding of new employees.
• Organize internal meetings, team events, and workshops.
• Manage calendars and travel arrangements, including travel expense reporting.
• Provide administrative and coordination support for health and safety arrangements at the Berlin office

Who We Are Looking For

Experience & Knowledge

• Several years of professional experience in a similar office management position.
• Strong IT skills, including proficiency in standard software applications such as Word, Excel, PowerPoint, Outlook, and Teams.
• Basic accounting knowledge; experience with SAP is an advantage.
• Initial experience working with international teams.

Skills

• You stand out through your commitment and strong communication skills.
• You enjoy structuring and continuously improving internal processes.
• You work independently and maintain an excellent overview of deadlines and priorities.
• You respond to changing priorities and new requirements with a solution-oriented mindset.
• You are a team player who enjoys collaborating with international teams.
• You demonstrate a professional manner and a strong service-oriented approach.
• You communicate confidently in both German and English.

Education

• Completed commercial vocational training in administration, office management, or secretarial services.

What Makes Us Different

At Lightsource bp, you can be yourself and continue to grow professionally. Your ideas and opinions matter here.

Be you: We are proud to foster an inclusive community where every individual is valued and treated with respect.

Be responsible: Our culture is shaped by our core values, from maintaining a safe working environment to ensuring responsible project delivery.

Be recognized: In addition to a competitive salary, we offer a range of attractive benefits, including an annual bonus, retention bonus, health budget, company pension scheme, and other local benefits.

Be inspired: Beyond your day-to-day role at Lightsource bp, there are numerous initiatives that support your personal development. These include charitable projects, support for our Solar Honey initiative, and volunteering opportunities in our VIBES Committee, to name just a few.

Our Core Values: Lightsource bp is committed to creating a sustainable future through the development of safe, responsible, and impactful renewable energy projects. Our core values of Safety, Integrity, Respect, Sustainability, and Drive underpin everything we do.

At Lightsource bp, you will work in agile, cross-functional teams where diverse perspectives come together. Our culture encourages knowledge sharing and collaboration because we believe that learning from each other is the key to achieving progress together.

Your professional development is a priority for us, and we want to support you throughout your career journey. Our goal is to nurture internal talent and prepare you for your next career steps.

We live in a continuously changing world, and lifelong learning is essential. That is why we proactively support your professional development and continuous learning, enabling you to strengthen your skills, stand out from others, and confidently help shape a better future.