Front Office Administrator

Skybornrenewables; Rostock; On-site; EUR 28,000 - 36,000; Full time

Benefits offered by this job

30 days vacation

Learning and Development Opportunities

Team events and company celebrations

Employee Assistance Program

Pension plan / capital-forming

Company bicycle leasing

Job summary

Skyborn Renewables in Rostock seeks a Front Office Administrator to be the primary office contact, handling reception, onboarding, and daily logistics in a dynamic renewable energy environment.

You will coordinate meetings, travel, and project activities while supporting IT/HSE admin and document control; apply your MS Office skills and thrive in a multicultural team. This permanent role offers an international setting and modern working environment.

Qualifications

• Completed commercial apprenticeship or equivalent qualification.
• Strong organizational skills with the ability to manage multiple priorities.
• Proficient in Microsoft Office applications (Outlook, Word, Excel, Teams).
• Self-motivated team player who can work independently in an international environment.
• Interest in renewable energy and international company culture.

Responsibilities

• Serve as the primary office contact for visitors, employees, contractors, and service providers.
• Manage reception, onboarding, and workplace readiness, including access control and safety inductions.
• Oversee daily office operations and logistics, supplies, inventory, and facility coordination.
• Coordinate meetings, events, travel, and project-related activities, including catering and accommodations.
• Support IT and HSE office administration, including equipment management and safety duties.
• Provide document control and cross-office administrative support for cost management and PO processes.

Skills

Fluent German

Fluent English

MS Office

Education

Commercial apprenticeship

Tools

MS Office Suite

Job description

Offshore wind energy - the pillar of our future energy supply! Skyborn Renewables is a pioneer and leading offshore wind developer and operator with more than 20 years’ experience and a track record of approx. 7 GW developed around the globe to date. The competencies of our 400 employees cover the entire offshore wind value chain, including greenfield development, engineering and design, procurement, financing, construction management and asset management.

Do you want to make a difference? To advance the energy transition in an international and growing business field? Skyborn Renewables offers you the opportunity to do so.

With us, you can expect a dynamic environment with committed employees as well as the opportunity to break new ground and expand your skills.

Become a part of our friendly team at our location in Rostock as a Front Office Administrator.

• Serve as the primary office contact, delivering a professional and welcoming experience for visitors, employees, contractors, and service providers.
• Manage reception, onboarding, and workplace readiness, including office access, safety inductions, communications, and facility coordination.
• Oversee daily office operations and logistics, ensuring office supplies, inventory, shared spaces, cleaning, repairs, and overall office readiness are maintained.
• Coordinate meetings, events, travel, and project-related activities, including catering, workshops, team events, accommodation bookings, and project merchandise.
• Support IT and HSE office administration, including equipment management, PPE coordination, office safety responsibilities, and issue resolution.
• Provide administrative and operational support for document control, SAP/cost management processes, purchase orders, project vehicle coordination, and cross-office collaboration to maintain consistent service standards.

Your profile:

• Completed commercial apprenticeship or equivalent qualification, with experience in office administration, front office, hospitality, or team support roles.
• Strong organizational skills with the ability to manage multiple priorities, coordinate office operations, and maintain a high level of accuracy.
• Fluent in German and English, with excellent communication and interpersonal skills and a professional, service-oriented approach.
• Proficient in Microsoft Office applications, including Outlook, Word, Excel, and Teams.
• Experience supporting onboarding, travel coordination, procurement administration, office access management, IT equipment coordination, or similar operational activities is advantageous.
• Self-motivated team player who can work independently while collaborating effectively in an international and multicultural environment.
• Permanent employment in an international company where you make a difference in the renewable energy sector
• Flexible ways of working: Mobile office regulation of 40% per week
• Enjoy your vacation of 30 days, extended with possible unpaid vacation days
• A modern work environment with open doors and room for your own ideas in a friendly, modern working environment
• Learning and Development Opportunitiesto support your personal and professional growth
• Our company celebrations, team events and get-togethers are extraordinary
• We care for your wellbeing, our Employee Assistance Program offers training and counselling to support your wellbeing
• Other employee benefits depending on location: capital-forming benefits, subsidized company pension plan, company bicycle leasing (business bike) and company fitness (EGYM Wellpass)
• We look forward to receiving your application!