Secretary (m/f/d)

NAXCON; Kassel; Hybrid; EUR 32,000 - 48,000; Full time

Benefits offered by this job

Intl team environment

German language support

Dedicated point of contact

Professional growth

Regular team events

Competitive compensation

Job summary

NAXCON GmbH invites applications for a Secretary role based in Kassel, Germany. The position focuses on organizing the secretariat, supporting the supervisor with administrative tasks, and managing travel and events for internal and external meetings.

The role requires business training or equivalent, several years in administration, and strong English and German skills. SAP knowledge and MS Office proficiency are essential, with a focus on accuracy and initiative.

Qualifications

• Completed business training or equivalent.
• Several years of experience in an administrative role.
• Good command of English and German (spoken and written).
• Good knowledge of SAP.
• Very good working knowledge of MS Office.

Responsibilities

• Organizing the secretariat and coordinating secretarial operations.
• Assisting the supervisor with administrative and organizational tasks.
• Managing and procuring office supplies and equipment; organizing moves or internal transportation.
• Processing vacation requests and sick leave notifications; handling travel arrangements.

Skills

English

German

Education

Business training or equivalent

Tools

SAP

MS Office

Job description

NAXCON GmbH, headquartered in Weil am Rhein with additional offices, including Stuttgart, is one of Germany's leading engineering and IT service providers.

Our experts possess extensive expertise in software and hardware development, modern electronics, and cutting-edge technologies such as Artificial Intelligence (AI).

In addition to delivering high-quality engineering solutions for our customers, we are passionate about driving our own innovation projects as well as research and development activities. Renowned companies from a wide range of industries place their trust in our expertise, reflecting the outstanding knowledge, professionalism, and commitment of our engineers.

Position: Secretary

Location: Kassel, Germany

Type: Full-time

Tasks:

• Organizing the secretariat, including coordinating and overseeing secretarial operations
• Assisting the supervisor with administrative and organizational tasks as agreed upon
• Managing and procuring office supplies and equipment, as well as organizing moves or internal transportation
• Processing vacation requests and sick leave notifications
• Processing business trip requests, approvals, and expense reports in SAP
• Administrative preparation and planning of conferences, workshops, and meetings (internal and external); organizing domestic and international travel (hotels, flights, rental cars, etc.); hosting and entertaining guests
• Preparing presentations, reports, and overviews, primarily according to instructions
• Handling incoming and outgoing correspondence, answering and forwarding phone calls in German and English, primarily according to instructions
• Reviewing and organizing emails and incoming/outgoing mail, and distributing them based on urgency and responsibility
• Managing the secretarial filing system
• Taking minutes during meetings
• Developing guidelines for the secretary(ies) in the assigned department (e.g., filing system)

Requirements:

• Completed business training or equivalent
• Several years of experience in an administrative role
• Good command of English and German (spoken and written)
• Good knowledge of SAP
• Very good working knowledge of MS Office
• Strong organizational skills, even under high pressure
• Goal-oriented and independent work style, high level of commitment, and initiative
• Strong customer service orientation
• Teamwork and communication skills

What we offer:

• International Working Environment: Join a diverse and multicultural team where people from different backgrounds and cultures collaborate to achieve outstanding results.
• German Language Development: Whether you are a beginner or an advanced speaker, we provide a supportive environment to help you improve your German language skills.
• Dedicated Point of Contact: You will have a personal contact within the company who will support and guide you throughout your employment.
• Professional Growth: Our engineers have the opportunity to work on exciting projects across different industries, continuously expanding their expertise and developing new skills.
• Regular Team Events: We organize regular company events to strengthen team spirit, encourage collaboration, and create a positive working atmosphere.
• Competitive Compensation: We value our employees and offer an attractive compensation package that reflects your qualifications, experience, and performance.