Secretary (m/f/d) 2

NAXCON; Bremen; On-site; EUR 32,000 - 42,000; Full time

Benefits offered by this job

International Working Environment

German Language Development

Dedicated Point of Contact

Professional Growth

Regular Team Events

Competitive Compensation

Job summary

NAXCON GmbH, a leading engineering and IT service provider with multiple offices in Germany, is seeking a Secretary on a full-time basis. The role involves organizing the secretariat, coordinating administrative tasks, and supporting the supervisor with various duties.

You will manage travel, meetings, correspondence in German and English, and ensure smooth office operations using SAP and MS Office. A proactive, team-oriented attitude and strong organizational skills are essential.

Qualifications

• Completed business training or equivalent.
• Several years of experience in an administrative role.
• Good command of German and English.
• Good knowledge of SAP.
• Very good working knowledge of MS Office.
• Strong organizational skills, even under high pressure.

Responsibilities

• Organize the secretariat and oversee secretarial operations.
• Assist the supervisor with administrative tasks as directed.
• Procure office supplies and manage moves or internal shipments.

Skills

Strong organizational skills

Teamwork and communication

German and English language ability

Education

Completed business training

Tools

SAP

MS Office

Job description

NAXCON GmbH, headquartered in Weil am Rhein with additional offices, including Stuttgart, is one of Germany's leading engineering and IT service providers.

Our experts possess extensive expertise in software and hardware development, modern electronics, and cutting-edge technologies such as Artificial Intelligence (AI).

In addition to delivering high-quality engineering solutions for our customers, we are passionate about driving our own innovation projects as well as research and development activities. Renowned companies from a wide range of industries place their trust in our expertise, reflecting the outstanding knowledge, professionalism, and commitment of our engineers.

Position: Secretary

Type: Full-time

Tasks

• Organizing the secretariat, including coordinating and overseeing secretarial operations
• Assisting the supervisor with administrative and organizational tasks as directed
• Managing and procuring office supplies and equipment, as well as organizing moves or internal shipments
• Processing vacation requests and sick leave notifications
• Processing business trip requests, approvals, and expense reports in SAP
• Administrative preparation and planning of conferences, workshops, and meetings (internal and external); organizing domestic and international travel (hotels, flights, rental cars, etc.); hosting and catering for guests
• Preparing presentations, reports, and overviews, primarily according to specifications
• Handling correspondence; answering and forwarding phone calls in German and English, primarily according to specifications
• Reviewing and processing emails and incoming/outgoing mail, and distributing them according to urgency and responsibility
• Managing the secretarial filing system
• Creating guidelines for the secretary(ies) in the assigned department (e.g., filing structure)

Requirements

• Completed business training or equivalent
• Several years of experience in an administrative role
• Good command of German andEnglish
• Good knowledge of SAP
• Very good working knowledge of MS Office
• Strong organizational skills, even under high pressure
• Goal-oriented and independent work style, high level of commitment, and initiative
• Teamwork and communication skills

What we offer

• International Working Environment: Join a diverse and multicultural team where people from different backgrounds and cultures collaborate to achieve outstanding results.
• German Language Development: Whether you are a beginner or an advanced speaker, we provide a supportive environment to help you improve your German language skills.
• Dedicated Point of Contact: You will have a personal contact within the company who will support and guide you throughout your employment.
• Professional Growth: Our engineers have the opportunity to work on exciting projects across different industries, continuously expanding their expertise and developing new skills.
• Regular Team Events: We organize regular company events to strengthen team spirit, encourage collaboration, and create a positive working atmosphere.
• Competitive Compensation: We value our employees and offer an attractive compensation package that reflects your qualifications, experience, and performance.