Project Administrator

NES Fircroft; Berlin; On-site; EUR 32,000 - 48,000; Full time

Job summary

NES Fircroft in Berlin seeks a Junior Project Administrator with around 3 years of experience to support cross-department projects and manage interfaces between internal teams.

You will handle access rights, oversee overtime administration, training coordination, and contribute to monthly HR & Finance reporting. Fluency in German and English, plus strong MS Office skills, are essential for a structured, service-oriented professional.

Qualifications

• Very good organizational skills.
• Confident handling of MS Office (Outlook, Excel, PowerPoint).
• Good knowledge of administrative processes.
• Very good knowledge of German and English, both written and spoken.

Responsibilities

• Supervision of interfaces / coordinator to internal teams: People Operations, Benefits, Fleet.
• Management of access rights.
• Preparation and follow-up of payment overtime, plus hours.
• Coordination of overtime requests.
• Coordination of subject-specific prescribed training/further education measures.
• Deputy Time Recording Officer.
• Preparation of general certificates.
• Collaboration in onboarding/offboarding processes.
• Monthly HR & Finance Reporting.
• Vacation Sick Leave Replacement.

Skills

Organizational skills

MS Office proficiency

Administrative processes knowledge

German-English bilingual

Education

3-5 years experience in Project Administration

Tools

Outlook

Excel

PowerPoint

Job description

Our client is looking for a Junior Project Administrator role with around 3 years experience

• Communication & Interface Management
• Collaboration in cross-departmental projects and special topics
• Conducting research as well as analysing and preparing information for decision-making

General Administration

• Supervision of the interfaces / coordinator to the internal teams:
  • People Operations
  • "Benefits" (pensioners, Allianz, Germany-specific benefits, such as fitness searches, job bikes)
  • "Fleet" (company car, driver's license check)
• Management of access rights

• Preparation and follow-up of payment overtime, plus hours
• Coordination of overtime requests
• Coordination of subject‑specific prescribed training/further education measures
• Deputy Time Recording Officer
• Preparation of general certificates
• Collaboration in the onboarding/offboarding process
• Monthly HR & Finance Reporting
• Vacation Sick Leave Replacement

Education

• 3-5 years experience in Project Administration

Professional Qualifications

• Very good organizational skills
• Confident handling of MS Office (especially Outlook, Excel, PowerPoint)
• Good knowledge of administrative processes
• Very good knowledge of German and English, both written and spoken

Personal skills

• Structured and independent way of working
• High level of service orientation
• Discretion and trustworthiness
• Hands-on mentality and problem‑solving skills