Program Manager - Executive Programs (m/f/x)

Esmt European School of Management & Technology Gmbh; Berlin; Hybrid; EUR 75,000 - 95,000; Full time

Benefits offered by this job

Flexible remote work

Subsidized meals at campus restaurant

Public transport subsidy

Company pension scheme with Allianz

LinkedIn Learning access

Job summary

ESMT Berlin is seeking a Program Manager for Executive Programs (Event Manager / Project Manager) to oversee open enrollment and customized programs across in-person, online, hybrid, or blended formats. You will partner with a program director to ensure high-quality delivery and a seamless participant experience.

You will coordinate with stakeholders, manage operations, budgets, and content uploads to the LMS, and drive continuous improvement through post-program evaluations.

Qualifications

• Experience organizing events, conventions, or educational programs.
• Excellent organizational and time-management skills; able to work independently and stay calm under pressure.
• Enjoy interacting with diverse target groups from young talents to C-level.
• Passionate about delivering excellent learning experiences for participants.
• Strong teamwork, hands-on attitude and good sense of humor.
• Willing to travel for work in Germany and abroad.
• Proficient in Microsoft Office; familiarity with project planning tools and video conferencing is a plus.
• Fluent in English and German (minimum C1).

Responsibilities

• Oversee all organizational aspects of open and customized executive education programs across in-person, online, hybrid, or blended formats, in tandem with a program director.
• Drive the planning process and coordinate with stakeholders to deliver high-quality programs and professional delivery.
• Be the first point of contact for participants during program preparation and delivery.
• Manage program operations including documentation, purchasing learning materials, uploading content to the LMS, budgets, contracts, reporting and billing.
• Conduct post-program evaluation surveys and leverage insights to improve programs, courses and processes.
• Ensure quality and service standards are met across all project phases from preparation to follow-up.

Skills

Event planning

Project coordination

Stakeholder management

Communication

Budget management

Tools

Microsoft Office

Zoom

Teams

WebEx

LMS

Job description

ESMT Berlin offers masters, MBA, and PhD programs, as well as executive education across its campus in Berlin, various locations around the world, online, and in an online blended format. We strongly believe in cross-team collaboration to achieve our mission to develop entrepreneurial leaders who think globally and act responsibly.

For our executive education programs, which are ranked # 5in the world for customized executive education programs, according to the Financial Times Executive Education Ranking 2026, we are looking for an additional team member in our Executive Programs team who focuses on ESMTs open enrollment and customized programs.

Join our executive education team as a Program Manager - Executive Programs [Event Manager / Project Manager]

Program Manager - Executive Programs [Event Manager / Project Manager]

[m/f/x, full-time (40 hours)]

And help shape the future by bringing your expertise and passion to ESMT.

Please note: this position requires German language proficiency of at least B2 level (upper intermediate). Candidates who do not meet this language requirement will not be considered for further stages in the selection process.

• As aProgram Manager, you will be responsible for all organizational aspects of our open and customized executive education programs that take place as in-person, online, hybrid, or blended programs. You will work in a tandem with a program director responsible for program content and design.
• You drive the planning process and work closely with multiple stakeholders (e.g. program directors, customers, participants, faculty, service providers, facilities, catering etc.) to deliver a high quality executive education program and ensure a highly professional and seamless delivery.
• You are the first point of contact for our executive education participants during program preparation and program delivery.
• You manage program operations. This includes preparing documentation, purchasing learning materials, uploading content to the learning management system, managing budgets, contracts, reporting, and billing.
• After the program, you conduct evaluation surveys and leverage insights to improve the program, courses and processes.
• You ensure our quality and service standards are met across all project phases - from preparation to implementation and follow-up.

• Have professional experience organizing events, conventions, or educational programs.
• Have excellent organizational and time management skills; are able to work independently and can keep calm under pressure while balancing multiple priorities.
• Enjoy interacting with different target groups (from young talents to C-level). Your communication and interpersonal skills are excellent.
• Are passionate about providing excellent learning experience for our participants. Your service-orientation, solution-oriented thinking and your attention to detail set you apart.
• Are an excellent team player, have a hands-on attitude, and a good sense of humor.
• Welcome the opportunity to travel for work within and outside of Germany.
• Are proficient in Microsoft Office tools. Experience with project planning tools, video conferencing tools (Zoom, Teams, WebEx) or learning management systems is a plus.
• Are fluent in English (the business language at the school is English) and German (at least C1 level).

Discover the perks and culture that make our workplace special.

Health and Well-Being

• Flexible remote work, including up to 15 days abroad per year
• Ergonomic office equipment and access to university sports across Berlin
• Subsidized meals at the campus restaurant

Financial Benefits

• Subsidized public transportation ticket and leasing options of bicycles/e-bikes
• Company pension scheme with Allianz

Personal Development

• Access to LinkedIn Learning
• On-campus German and English courses in small groups
• Participation in ESMT’s Executive Education and degree programs

What makes this more than just a job

ESMT offers a collegial and international work environment, with employees representing more than 55 nationalities. We encourage a self-driven mind-set and contributions that create meaningful and lasting impact. We are proud to be an equal opportunity employer, committed to fostering a fair and inclusive workplace where individuals of all identities and backgrounds are welcomed and valued. Fostering diversity, equity, and inclusion enriches our employees, students, and broader community.

You will work on our campus in Berlin-Mitte. Get here by public transport or bike and enjoy your lunches in our private restaurant and café or next to the beautiful Spree. Make use of our big garden and enjoy coffee and tea on the house with your team. Our vibrant community comes together through activities and events like Lucky Lunch, Wednesday Cookies, Orientation Days for new employees, Summer Party and Year End Event, our talented ESMT choir, and many more.