Team Assistant Sales/Marketing & Office Manager (m/f/d) - Part Time

Online Birds GmbH; Berlin; Hybrid; EUR 32,000 - 42,000; Part time

Benefits offered by this job

Home office option

Training budget

Public transport subsidy

Mental health platform access

Team events

Flexible core hours 10:00-16:00

Job summary

Online Birds GmbH in Berlin seeks an Office Manager to orchestrate a professional and organized office environment. You will plan internal and external events, coordinate travel and appointments for Sales & Marketing, and craft polished presentations and offers with a keen design sense.

Responsibilities include maintaining CRM data, supporting marketing material design, and coordinating cross-location activities with Munich, Innsbruck, and Lisbon offices.

Qualifications

• Commercial or administrative training or comparable professional experience in team assistance, administration, or office management.
• Experience in organizing appointments, travel, and events.
• Proficient with Microsoft 365, especially Outlook, Excel, PowerPoint, and Teams, with initial CRM experience.
• Very good German language skills, both written and spoken, and service-oriented communication.
• Structured, independent, reliable work style, ability to prioritize and handle confidential information discreetly.
• Creative flair and design eye, Canva experience preferred.

Responsibilities

• Event planning for internal and external events.
• Travel and appointment coordination; central call handling for Sales & Marketing.
• Create and visually prepare presentations and offers with strong design sense.
• CRM maintenance: update and organize leads and data.
• Support design of marketing materials and manage marketing material orders.
• Office management in Berlin: organize workstations, meeting rooms, and infrastructure.

Skills

Office management

Travel planning

Event coordination

CRM systems

Microsoft 365

German language

Organizational skills

Canva design

Education

Commercial training or equivalent

Tools

Microsoft 365

Job description

Berlin, Berlin, Germany

Your Tasks

• Event Planning: You plan and organize internal and external events.
• Travel & Appointment Coordination: You organize travel, coordinate appointments, and handle incoming calls centrally for Sales & Marketing.
• Presentations & Offers: You create and visually prepare presentations and offers with a strong sense of design.
• CRM Maintenance: You maintain and update leads and data in the CRM system in a structured way.
• Marketing Materials: You support the creative design of marketing materials to ensure a consistent brand appearance and organize marketing material orders.

Office Management Berlin Location:

• Overall Responsibility: You are responsible for a professional, well‑structured, and representative office environment in Berlin, ensuring a functional, service‑oriented workplace for employees, guests, and customers.
• Office Organization: You manage day‑to‑day office operations, including workstations, meeting rooms, infrastructure, service providers, and office organization.
• Cost Management: You plan, monitor, and optimize office costs, for example for office supplies, catering, services, and equipment.
• Hardware & IT: You are responsible for hardware management and coordinate organizational IT matters in daily office operations.
• Onboarding & Offboarding: You organize onboarding and offboarding processes in a structured way, in close collaboration with HR and IT.
• Cross‑Location Coordination: You coordinate with the Office Managers of the Munich, Innsbruck, and Lisbon locations.

Your Profile

• Training & Experience: You have a commercial or administrative training or comparable professional experience in team assistance, administration, or office management.
• Organizational Experience: You have experience in organizing appointments, travel, and events.
• Microsoft 365 & CRM: You confidently use Microsoft 365, especially Outlook, Excel, PowerPoint, and Teams, and have initial experience with CRM systems.
• Language & Communication: You have very good German language skills, both written and spoken, and communicate in a service‑oriented way.
• Way of Working: You work in a structured, independent, and reliable way, prioritize well, and handle confidential information discreetly.
• Creativity & Design: You have a creative flair and a good eye for design, ideally with experience in Canva.

Further Information

• Ideally part‑time, with 25–32 hours per week, spread across Monday to Friday.
• Requirement: at least 4 days per week on‑site in our Berlin office.

Your contact person

Marina Schmidt, Senior Talent Acquisition Manager

About us

This awaits you with us:

• Locations in the heart of Munich, Berlin, Lisbon & Innsbruck
• An incredibly warm and welcoming working atmosphere as well as an international and highly professional team that is looking forward to meeting you
• The opportunity to work with various AI tools and develop new ideas and solutions together with us
• A clear home office arrangement (tailored to the role)
• Flexible working hours with core working hours from 10:00 - 16:00 and plenty of scope for independent & autonomous work
• Your own training budget and internal development opportunities
• A Travel Industry Card with numerous hotel and other travel benefits
• A subsidy of €46,55 for the Germany ticket OR a subsidy for the EGYM Wellpass company fitness programme
• Direct access to a platform with mental health offers to sustainably increase well‑being and resilience
• Exciting team events and joint "night flights"In addition, a structured and personalized onboarding process, regular feedback meetings

We value diversity and therefore welcome all applications - regardless of gender, nationality, ethnic and social origin, religion/belief, disability, age and sexual orientation and identity.

For your application, we only need your informative CV and, if applicable, references. A cover letter is not required.