Program Management Assistant Global HR Transformation (m/w/d)

Studydrive; Düsseldorf; On-site; EUR 40,000 - 60,000; Full time

Job summary

Studydrive is seeking a proactive PMO/administrative professional to provide organizational support to Program Leadership and the PMO team. You will handle vendor management, onboarding/offboarding, and maintain governance materials and SharePoint-driven collaboration platforms.

In this role, you will manage calendars, organize program events, and serve as the first contact for day-to-day inquiries. Strong communication and fluency in German and English are essential for success.

Qualifications

• Several years of experience in project coordination, team/executive assistance or PMO environments, ideally in large-scale transformation programs.
• Strong organizational skills with the ability to manage multiple priorities in an international setting.
• Excellent communication and stakeholder management skills, combined with a high degree of reliability, attention to detail and a proactive working style.
• Very good skills in SharePoint, PowerPoint, Excel and modern collaboration tools.
• Fluent German and English.

Responsibilities

• Provide organizational and administrative support to Program Leadership and PMO team members, including vendor management and purchase order processing.
• Coordinate onboarding and offboarding for external resources and new team members (e.g. system access, visitor cards, general administrative support).
• Maintain and structure program documentation, governance materials and collaboration platforms, including calendar management and program events.
• Manage the central program mailbox and act as first point of contact for day-to-day operational inquiries.
• Collaborate with the Change & Communication workstream on communication activities and maintain the Global HR Program SharePoint as the central information platform.

Skills

Project coordination

Executive assistance

PMO environments

Organizational skills

Stakeholder management

SharePoint

PowerPoint

Excel

German & English

Job description

Gestalte deine Welt. Wir managen die Risiken. Provide organizational and administrative support to Program Leadership and PMO team members, including vendor management and purchase order processing. Coordinate onboarding and offboarding for external resources and new team members (e.g. system access, visitor cards, general administrative support). Maintain and structure program documentation, governance materials and collaboration platforms, including calendar management, meeting organization and program events. Manage the central program mailbox and act as first point of contact for day-to-day operational inquiries. Closely collaborate with the Change & Communication workstream on communication activities and continuously maintain and update the Global HR Program SharePoint as the central information platform.

• Several years of experience in project coordination, team/executive assistance or PMO environments, ideally in large-scale transformation programs
• Strong organizational skills with the ability to manage multiple priorities in an international setting
• Excellent communication and stakeholder management skills, combined with a high degree of reliability, attention to detail and a proactive working style
• Very good skills in SharePoint, PowerPoint, Excel and modern collaboration tools
• Fluent German and English