Practice Administrator – Emergency Medicine

Jobtailor; Deutschland; Remote; EUR 42.000 - 65.000; Vollzeit

Zusammenfassung

Vituity is seeking an experienced Operational Administrator to support site leadership, interface with the hospital and community, and coordinate daily operations.

You will act as frontline liaison between providers, hospital leadership, nursing staff, and Vituity teams, manage meetings, schedules, billing compliance, and data reporting. The role provides executive support to the site medical director and requires 2–3 years in healthcare/office settings with strong MS Office skills.

Qualifikationen

• 2–3 years of experience in an office or healthcare setting.
• Associate or Bachelor’s degree in Business Administration, Human Resources or related field strongly preferred.
• Experience working in the healthcare field preferred.
• Knowledge of healthcare terminology preferred.
• Proficiency in MS Excel, Word, PowerPoint and Outlook.

Aufgaben

• Act as operational administrator for site leadership and interface with the hospital and community.
• Serve as front-line liaison between providers, hospital leadership, nursing staff, and Vituity support teams.
• Provide executive support to the site medical director and management team.
• Support site financials, including contract stipends, expense reimbursements, and payroll timecards.
• Act as super user for Vituity applications and point person for hospital software and hardware systems.
• Support providers in legal disputes, including subpoenas, depositions, trial testimony, fee schedules, and malpractice coordination.
• Manage meetings, office systems, supplies, site events, and customer service.
• Facilitate daily patient census and multidisciplinary rounds where applicable.
• Maintain clinical schedules to ensure adequate coverage and uninterrupted patient care.
• Collect, track, and analyze financial and operational data.
• Project-manage operational programs and coordinate training and rotations.
• Coordinate recruiting and onboarding for providers, employees, locums, residents, and students.
• Ensure timely provider recredentialing and compliance with required licenses and credentials.
• Coordinate People Operations/Human Resources relations and maintain accurate site rosters.
• Develop and maintain site orientation checklists and manuals.
• Collaborate on site practice policies and procedures.
• Manage medical records, data submissions, charge capture, notices, and follow-up.
• Ensure billing and documentation compliance and coordinate monthly Revenue Cycle Management meetings.
• Complete mandated forms and requests.

Kenntnisse

Healthcare Admin

Data Analysis

Project Management

Revenue Cycle

Credentialing

Billing Compliance

HR Coordination

Office Technology

Ausbildung

Associate or Bachelor’s degree in Business Administration or HR

Tools

MS Excel

MS Word

MS PowerPoint

MS Outlook

Vituity Applications

Hospital Software

Jobbeschreibung

• Act as operational administrator for site Vituity leadership and interface with the hospital and community
• Serve as front-line liaison between providers, hospital leadership, nursing staff, and Vituity support teams
• Provide executive support to the site medical director and management team
• Support site financials, including contract stipends, expense reimbursements, and payroll timecards
• Act as super user for Vituity applications and point person for hospital software and hardware systems
• Support providers in legal disputes, including subpoenas, depositions, trial testimony, fee schedules, and malpractice coordination
• Manage meetings, office systems, supplies, site events, and customer service
• Facilitate daily patient census and multidisciplinary rounds where applicable
• Maintain clinical schedules to ensure adequate coverage and uninterrupted patient care
• Collect, track, and analyze financial and operational data
• Project-manage operational programs, including operations meetings, patient experience, quality improvement, advanced provider/scribe programs, and student/resident rotations
• Coordinate recruiting and onboarding for providers, employees, locums, reservists, residents, and students
• Ensure timely provider recredentialing and compliance with required licenses, certificates, and credentials
• Ensure site partners and employees complete mandated training and remain compliant with Vituity and hospital programs
• Coordinate People Operations/Human Resources relations and maintain accurate site rosters
• Develop and maintain site orientation checklists and manuals
• Collaborate on site practice policies and procedures
• Manage medical records, data submissions, charge capture, notices, and follow-up
• Ensure billing and documentation compliance and coordinate monthly Revenue Cycle Management meetings
• Complete mandated forms and requests, including death certificates, workers’ compensation, motor vehicle reporting, and pharmacy requests

Requirements

• Two to three years of experience in an office or healthcare setting required
• Associate or Bachelor’s degree in Business Administration, Human Resources or related field strongly preferred
• Experience working in the healthcare field preferred
• Knowledge of healthcare and medical terminology preferred
• Knowledge of general Human Resource principles preferred
• Knowledge of Federal, State, and County Agencies who regulate the Healthcare Industry preferred
• Intermediate to advanced MS Excel, Word, PowerPoint, and Outlook skills
• Strong consultation, organizational, interpersonal, and work ethic skills
• Ability to prioritize and work in a stressful environment
• Ability to be self-directed, motivated, and sensitive to deadlines
• Ability to express ideas and convey information effectively in verbal and written communications
• Ability to understand client/customer relationships and promote Vituity’s positive image
• Ability to understand and apply information management principles, data analysis interpretation, and continuous quality improvement tools/methodologies
• Ability to maintain flexibility, cooperation, and participate in cross-organizational performance improvement activities
• Ability to use office equipment and automated systems/applications/software at an acceptable level of proficiency
• Ability to establish and maintain effective working relationships
• Ability to read, understand, and communicate in English sufficient to perform the duties
• Ability to evaluate and convey information in legible reports to Human Resource, Finance, and Executive groups

Core Competencies

Demonstrates expertise in operational administration within healthcare settings, including financial management, compliance, and human resources coordination. Proficient in data analysis, project management, and effective communication to support site leadership and enhance patient care.

Highest-signal resume keywords

• Healthcare Administration
• Financial Management
• Human Resources Coordination
• Data Analysis
• Project Management

ATS Optimization Keywords

Hard Skills

• Healthcare Terminology
• MS Excel
• MS Word
• MS PowerPoint
• MS Outlook
• Data Analysis Interpretation
• Quality Improvement Methodologies
• Billing Compliance
• Credentialing
• Office Equipment Proficiency

Soft Skills

• Organizational Skills
• Interpersonal Skills
• Consultation Skills
• Work Ethic
• Effective Communication

Industry Keywords

• Healthcare Industry Regulations
• Federal Agencies
• State Agencies
• County Agencies
• Patient Care
• Revenue Cycle Management
• Compliance Training

Tools & Technologies

• Vituity Applications
• Automated Systems
• Hospital Software
• Office Systems