Personal Assistant to Chief Executive Officer

NetZero; Berlin; On-site; EUR 65,000 - 90,000; Full time

Job summary

NetZero in Berlin seeks an experienced Personal Assistant to support its European CEO. This fast‑paced role requires hands‑on diary management, international travel coordination, and proactive admin support across multiple markets.

The position is full‑time in the Berlin office, five days per week, with start date as soon as possible. You will liaise with country managers and HQ, handle confidential documents, and prepare leadership materials.

Qualifications

• Proven experience directly supporting a CEO level executive as a PA or EA.
• Experience in a fast-paced, entrepreneurial or growing organisation.
• Fluent written and spoken English; German and Hebrew are a plus.
• Ability to anticipate needs, take ownership and solve problems independently.
• Commitment to working in the Berlin office five days per week.

Responsibilities

• Manage a complex and frequently changing diary for the CEO.
• Coordinate international travel, accommodation and detailed itineraries.
• Prepare meeting materials and track actions to ensure deadlines are met.
• Coordinate communication between the CEO, country managers, and HQ.
• Handle confidential documents and liaise with legal advisers as needed.
• Organise leadership meetings and international off-sites.
• Identify gaps in processes and introduce practical improvements.

Skills

Diary management

Travel coordination

Stakeholder comms

Proactive approach

Work under pressure

Attention to detail

Executive support experience

English fluency

German language

Hebrew language

Cross-country coordination

Tools

MS Office

Calendar software

Document management

Job description

Working arrangement: Full-time,5 days per week in the office

Start date: As soon as possible, with notice periods considered

Previous experience directly supporting a CEO is preferable.

The opportunity

A rapidly growing international renewable energy business is seeking an experienced, highly proactive Personal Assistant to support its European CEO.

The business operates across multiple European markets, with ongoing acquisitions, project development and team expansion. This creates a fast-paced, high-pressure environment where priorities change quickly and excellent organisation is essential.

The role

As the CEO’s trusted right hand, you will take ownership of day-to-day executive support, anticipate requirements and keep important actions moving across an international business.

You will need to think ahead, identify potential problems and find practical solutions without waiting for detailed instructions. Strong judgement, initiative and reliable follow-through are central to success.

Key responsibilities

• Manage a complex and frequently changing diary, prioritising meetings and protecting time for critical business matters.
• Coordinate international travel, accommodation and detailed itineraries, responding efficiently to changes.
• Prepare meeting materials, track actions and follow up to ensure deadlines are met.
• Coordinate communication between the CEO, country managers, senior leadership and international headquarters.
• Manage documents requiring review or signature, checking details carefully and liaising with legal advisers where necessary.
• Organise leadership meetings, team events and international off-sites.
• Anticipate the CEO’s needs, flag upcoming priorities and resolve administrative issues independently.
• Identify gaps in processes and introduce practical improvements as the business grows.
• Use travel booking, document management and other business systems confidently.
• Handle confidential information with discretion and professionalism.

Essential experience and qualities

• Proven experience directly supporting a CEO level executive as a PA or EA, ideally with at least three to four years of relevant experience.
• Experience working in a fast-paced, entrepreneurial or growing organisation.
• A highly proactive approach, with examples of anticipating needs, taking ownership and solving problems independently.
• The ability to perform under pressure, managing competing deadlines, a high workload and last-minute changes.
• Exceptional attention to detail and strong organisational skills.
• Sound judgement and confidence communicating with senior stakeholders.
• A calm, resourceful approach and consistent follow-through.
• Fluent written and spoken English.
• Confidence learning new technology and business systems.
• Commitment to working in the Berlin office five days per week.
• Good working knowledge of German.
• Additional language skills, particularly Hebrew.
• Experience supporting an executive across multiple countries or offices.

Working environment

This opportunity will suit someone who enjoys responsibility, close involvement with a CEO and the pace of a growing international business. You will be comfortable responding quickly to changing priorities, working independently and maintaining high standards under pressure.