Personal Assistant

Dyson; Köln; On-site; EUR 42,000 - 56,000; Full time

Job summary

Dyson GmbH is seeking a proactive Personal Assistant to the Managing Director Germany. You will deliver high-quality executive support, ensuring the effective management of priorities, schedules, communications, and business activities, and act as a trusted partner enabling the MD to focus on strategic objectives while maintaining smooth day-to-day operations.

Responsibilities include calendar management, travel coordination, preparing agendas and reports, organising leadership events, screening

Qualifications

• Significant experience in a Personal Assistant, Executive Assistant, or senior administrative role.
• Experience supporting a Managing Director or equivalent senior executive.
• Excellent organizational and prioritisation skills with ability to manage competing demands.
• Strong German and English written and verbal communication.
• Advanced proficiency in Microsoft 365 (Outlook, PowerPoint, Word, Excel).
• Ability to handle confidential information with discretion.

Responsibilities

• Manage complex calendar and priorities for the MD Germany.
• Coordinate domestic and international travel arrangements and itineraries.
• Prepare agendas, presentations, reports, briefing materials.
• Organise leadership meetings, town halls, and events.
• Screen and manage correspondence with timely follow-ups.
• Support budget administration and expense processes.
• Maintain confidentiality for sensitive information.
• Collaborate with admin teams to improve efficiency.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Discretion/Confidentiality

German & English communication

Tools

Microsoft 365

Job description

At Dyson, we solve the problems others choose to ignore through better ideas and better technology. Our teams combine engineering excellence, creativity, and commercial expertise to deliver pioneering products and experiences. The Germany business plays a key role in driving growth, strengthening our brand, and delivering outstanding results across the market.

About the Role

As Personal Assistant to the Managing Director Germany, you will provide proactive, high-quality executive support, ensuring the effective management of priorities, schedules, communications, and business activities. You will act as a trusted partner, enabling the Managing Director to focus on strategic objectives while maintaining smooth day-to-day operations.

Key responsibilities include:

• Manage a complex and frequently changing calendar, prioritising meetings and business commitments.
• Coordinate domestic and international travel arrangements, including itineraries, accommodation, transportation, and visa support where required.
• Prepare agendas, presentations, reports, briefing materials, and meeting documentation.
• Organise leadership meetings, town halls, customer visits, and business events.
• Screen and manage correspondence, ensuring timely responses and appropriate follow-up actions.
• Track actions arising from meetings and support execution of key business priorities.
• Build strong relationships with internal and external stakeholders across all levels of the organisation.
• Support budget administration, purchase orders, expense management, and other administrative requirements.
• Maintain confidentiality when handling commercially sensitive and personal information.
• Collaborate with wider administrative and business support teams to drive operational efficiency and best practice.

About You

Significant experience in a Personal Assistant, Executive Assistant, or senior administrative support role.

Experience supporting a Managing Director, Country Manager, or equivalent senior executive.

Exceptional organisational and prioritisation skills with the ability to manage competing demands.

Strong written and verbal communication skills in German and English.

High attention to detail and strong administrative discipline.

Advanced proficiency in Microsoft 365 applications, including Outlook, PowerPoint, Word, and Excel.

Proven ability to handle confidential information with discretion and professionalism.

Strong stakeholder management skills and the confidence to engage with senior leaders.

Experience working within a fast-paced international organisation.

Experience coordinating leadership events and large-scale business meetings.

Understanding of corporate governance and executive office processes.

Experience supporting cross-functional business initiatives and projects.

Key Behaviours

Proactive and solutions-oriented.

Highly collaborative with a strong customer-service mindset.

Adaptable and resilient in a dynamic business environment.

Able to anticipate needs and work independently with minimal supervision.

Demonstrates professionalism, integrity, and sound judgement at all times.

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Dyson is an equal opportunity employer. We know that great minds don’t think alike, and it takes all kinds of minds to make our technology so unique. We welcome applications from all backgrounds and employment decisions are made without regard to race, colour, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other any other dimension of diversity.