Payroll Expert - MeTS (w/m/d)

Magellan; Nordrhein-Westfalen; On-site; EUR 55,000 - 90,000; Full time

Job summary

Magellan Partners in Deutschland sucht eine erfahrene Fachkraft für Payroll- und Personaladministration, die den reibungslosen Lohnabrechnungsprozess sicherstellt. Sie arbeiten eng mit HR, Finance und externen Payroll-Anbietern zusammen und berichten direkt an die HR Country GCE.

Sie betreuen den Employee Life Cycle, verarbeiten Verträge, koordinieren internationale Mobilität und unterstützen Audit- und Compliance-Anforderungen.

Qualifications

• Berufserfahrung im Lohn- und Gehaltswesen mit Fokus auf den deutschen Markt (mind. 5 Jahre).
• Kenntnisse im globalen Payroll-Umfeld und in der Zusammenarbeit mit Outsourcing-Partnern.
• Verständnis von Compliance-Themen (Lohnsteuer, Sozialversicherung, Meldewesen).
• Gute MS-365-Kenntnisse und Analysen (Konsolidierung, Reconciliations).

Responsibilities

• Verwaltung des gesamten Employee Lifecycle (Onboarding bis Offboarding).
• Erstellung, Prüfung und Pflege von Arbeitsverträgen sowie Zusatzvereinbarungen.
• Pflege von Personalakten und Dokumentationen.
• Monatliche Payroll-Zyklen für Länder/Einheiten verifizieren und validieren.
• Qualität der Deliverables von externen Dienstleistern prüfen und Verifikationen durchführen.
• Bankabläufe und länderübergreifende Zahlungen überwachen.
• Compliance mit DSGVO/Datenschutzvorgaben sicherstellen.
• Beratung der Mitarbeitenden zu administrativen HR- und Payroll-Fragen.

Skills

Payroll-Management

HR-Administration

Compliance & Steuerkenntnisse

Teamarbeit

Education

Bachelor-Abschluss in HR/Finanzen/Betriebswirtschaft

Tools

Workday Payroll

SAP SuccessFactors

Job description

Would you like a glimpse into the future of your career?

Welcome to the era of Augmented Transformation at Magellan Partners. Magellan Partners is a Consulting and Technology Group specializing in Augmented Transformation, supporting companies and public institutions through the profound evolution of their businesses and technology foundations. The rise of Generative AI and intelligent technologies, the imperative of sustainable development, and a new human and social paradigm embody this new era—rich in opportunities and driving change.

Our 2,800 consultants are becoming “augmented” as well. At the intersection of technology, business expertise, and ethics, they are pioneers of deep transformation, guiding organizations toward a smarter, more sustainable, and more human future.

Ranked 3rd Best Workplace in France in 2024 (Great Place To Work), Magellan Partners was built on a strong corporate culture, an entrepreneurial spirit, and genuine closeness within teams.

Your future career

We are recruiting a Regional Payroll & Administration Expert to ensure the production, control, and compliance of pay slips and personnel administration for Magellan Group across the GCE region. Working closely with local HR Business Partners, Finance, and external payroll providers, and reporting directly to the HR Country GCE, you will act as a trusted partner to the business. You will ensure the security, reliability, and compliance of our payroll operations, particularly during our transition and carve-out phase.

Your future missions and responsibilities

• Manage HR administration throughout the entire employee lifecycle, from onboarding to offboarding.
• Prepare, issue and maintain employment contracts, contract amendments, addenda and other employment-related documents.
• Maintain personnel files and ensure that all employee documentation is complete, accurate and up to date.
• Set up and verify monthly payroll cycles for each entity/country: collection of variable elements, consistency checks, validation, closing.
• Check the quality of deliverables from local service providers and perform verifications (reconciliations, variance analysis).
• Manage bank flows and track cross-currency payments.
• Ensure compliance with TDS/withholding tax, social security, local contributions, and generate required documents.
• Handle payroll impacts related to international mobility: expatriation contracts, tax withholding agreements, tax and social security calculations according to local rules.
• Oversee payroll audits, respond to authorities, and implement corrective actions.
• Maintain and document standard operating procedures (SOPs), responsibility matrices (RACI), internal controls and training materials.
• Ensure compliance with GDPR/PDPA or other local regulations relating to personal data protection.
• Contribute to monthly/annual accounting closings: reconciliations, payroll journals, vacation/bonus provisions.
• Provide employees with guidance on administrative HR and payroll matters and respond to their questions in a timely and solution-oriented manner.

Who are we looking for?

Experience & Qualifications

• Commercial/business administration and payroll training.
• Minimum 5 years of proven experience in payroll management and HR administration, with a strong focus on the German market.
• Experience coordinating payroll for other European countries (CEE) is a strong plus.
• Bachelor’s degree in HR, Finance, or Business Administration is a plus.
• Deep knowledge of German compliance (income tax, social security, reporting obligations) and international mobility topics.
• Proficiency in at least one HRIS/global payroll solution (e.g., Workday Payroll, SAP SuccessFactors, ADP Global, NGA) and ability to manage integrations.
• Excellent command of M365 and analysis tools (reconciliations, multi-currency consolidation).
• Knowledge of international banking processes and foreign exchange/FX principles and their impact on payroll.
• Experience in managing service providers (SLA, KPI, contracting).
• Awareness of data security and compliance (GDPR, local data protection laws).
• Strong team player with excellent communication skills to interact with employees, HR peers, and management.
• Rigorous, detail-oriented, and analytical.
• Absolute discretion and respect for confidentiality.
• Leadership to manage cross-functional projects and bring together local/outsourced teams.
• Ability to meet strict monthly deadlines and navigate a changing environment.

Languages

• Native German is mandatory to interact with local authorities.
• Professional English (written and spoken) is mandatory to communicate with the Group and CEE countries.