Payroll and HR Administrative Assistant

MFA Incorporated; Berlin; On-site; EUR 40,000 - 55,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401k with Company Match

PTO on Day 1

9 Paid Holidays

Educational Assistance

Employee Referral Program

Job summary

MFA Incorporated is seeking a Payroll and HR Administrative Assistant to provide day-to-day payroll support and administrative assistance to the Human Resources department. The role includes assisting with weekly and bi-weekly payrolls, maintaining payroll records, and supporting education assistance and referral programs.

The ideal candidate has experience in payroll or HR administration, strong confidentiality, and the ability to move between payroll deadlines and HR tasks.

Qualifications

• Bachelor’s or Associate degree in Accounting, HR, Business, or related field; or equivalent experience.
• Experience with payroll, HR administration, or related role preferred.
• Knowledge of payroll processes, government filings, regulations, and tax requirements; employment law knowledge is a plus.

Responsibilities

• Assist Payroll Supervisor with weekly/bi-weekly MFA payrolls; verify timecards and time-off approvals.
• Serve as backup for payroll processing and full payroll runs when needed.
• Help employees access payroll records and update tax or direct deposit details.
• Process payroll-related verifications and garnishments; provide W-2 copies.
• Support payroll and HR verification requests from employees and managers.
• Support HR programs: invoices, service awards, tuition reimbursement, and employee referrals.
• Maintain confidential payroll/HR records and respond to routine questions.

Skills

Communication

Interpersonal skills

Organizational skills

Time management

Confidentiality

Education

Associate or Bachelor degree in Accounting/HR/Business

Tools

Workday

Job description

It’s fun to work in a company where people truly BELIEVE in what they’re doing!
We’re committed to bringing passion and customer focus to the business.

It’s fun to work in a company where people truly BELIEVE in what they’re doing!
We’re committed to bringing passion and customer focus to the business.

About Us:

A career at MFA Incorporated is your opportunity to support farmers and ranchers in our communities. We focus on whole-farm solutions through continuous learning and a collaborative team spirit. At MFA, team members are empowered to be strong customer partners and forward-thinking stewards of the land.

Responsibilities:

The Payroll and HR Administrative Assistant provides day-to-day support to the Payroll Supervisor by assisting with payroll processing and serving as a trained backup for the payroll function, while also carrying out a range of administrative programs on behalf of the Human Resources department, including invoice payment processing, service awards, the educational assistance (tuition reimbursement) program, and the employee referral program. This role requires accuracy, discretion with confidential information, and the ability to move between payroll deadlines and HR administrative work as needs arise.

What You’ll Do

Payroll Suppport (60%)

• Assist the Payroll Supervisor with preparing weekly and bi-weekly payrolls for MFA and its subsidiaries, including tracking and verifying timecards and time-off approvals
• Serve as trained backup for payroll processing, able to step in and complete a full payroll run when the Payroll Supervisor is unavailable
• Assist employees with accessing payroll records, understanding their pay information, and updating tax withholding or direct deposit details in the payroll provider’s system
• Assist with forwarding garnishment and child support orders to the payroll provider and tracking related deductions
• Provide W-2 and paycheck copies for employees as requested
• Assist with employment and payroll verification requests from employees, managers, or outside agencies
• Help research and resolve payroll discrepancies, escalating as needed to the Payroll Supervisor

HR Administrative Programs (20%)

• Process invoice payments for the Human Resources department
• Administer the service award program, including reporting, recognition, and distribution of awards
• Manage the educational assistance / tuition reimbursement program, including application review, tracking, and processing of reimbursements
• Manage the employee referral program, including tracking referrals and processing referral bonus payments

General Support (20%)

• Maintain accurate, confidential records related to payroll and the HR administrative programs above
• Respond to routine employee questions regarding payroll and the programs administered by this role, escalating as appropriate
• Support the HR team with special projects and reporting as requested
• All other duties as assigned

Benefits

• Medical, Dental, and Vision Insurance
• Health and Wellness Incentives
• Flexible Spending Accounts (FSA)
• Prescription Insurance
• 401k with Company Match
• Retirement Plan
• PTO on Day 1
• 9 Paid Holidays
• Employee Referral Program
• Employee Assistance Programs (EAP)
• Educational Assistance

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Human Resources, Business, or a related field, or equivalent relevant experience.
• Workday.com experience highly preferred , along with proficiency in Microsoft Office products and the ability to learn and utilize MFA systems and technologies.
• Experience in payroll, HR administration, or a related administrative role preferred, including basic knowledge of payroll processes, government filings, regulations, and tax requirements; general knowledge of employment law preferred.
• Strong written and verbal communication, interpersonal, organizational, time-management, and attention-to-detail skills, with the ability to maintain confidentiality and professional working relationships.
• Self-motivated, organized, and results-oriented, with the ability to work independently, demonstrate sound and timely decision-making, take initiative, and collaborate effectively with team members.
• Ability and willingness to represent and uphold MFA’s mission, vision, values, and culture while adhering to all safety, compliance, and procedural requirements.