Office Manager (OA) NF-03.

Obsolete Site; Stuttgart; Vor Ort; EUR 38.000 - 52.000; Vollzeit

Zusammenfassung

Army Non-Appropriated Funds (NAF) seeks an experienced administrative supervisor to oversee office actions for the manager and all departments. You will plan, organize and coordinate office support across accounting, food & beverage and purchasing, reviewing traffic and producing ready-to-sign responses.

You must demonstrate progressive clerical and administrative experience, excellent communication, and the ability to research and resolve issues.

Qualifikationen

• Must type at least 40 WPM.
• Excellent written & verbal communication skills.
• Strong customer service and people skills.
• Ability to research and analyze situations and solve problems.
• Advanced proficiency in Microsoft Excel and PowerPoint is highly preferred.

Aufgaben

• Independently initiates, manages and coordinates all administrative actions for the office of the manager and all departments.
• Plan, organize, coordinate and deliver office support across Accounting, Food & Beverage and Purchasing.
• Review administrative traffic, develop responses or action plans for signature by the manager.
• Ensure compliance with procedures for preparation, routing and approval of forms and correspondence.

Jobbeschreibung

• Incumbent independently initiates, manages and/or coordinates all administrative actions and projects for the office of the manager and all departments in the organization.
• Independently performs and accomplishes planning, organization, coordination and accomplishment at the managerial level for all office support work required for each of the departments to include Accounting, Food and Beverage and Purchasing.
• Review all administrative traffic, taking action and/or developing responses or plans of action and presenting options/responses ready for signature by the manager.
• Responsible for ensuring that administrative procedures governing the preparation, routing, and approval of official forms and/or correspondence are complied with by all department managerial and administrative support staff.

Duties

• Incumbent independently initiates, manages and/or coordinates all administrative actions and projects for the office of the manager and all departments in the organization.
• Independently performs and accomplishes planning, organization, coordination and accomplishment at the managerial level for all office support work required for each of the departments to include Accounting, Food and Beverage and Purchasing.
• Review all administrative traffic, taking action and/or developing responses or plans of action and presenting options/responses ready for signature by the manager.
• Responsible for ensuring that administrative procedures governing the preparation, routing, and approval of official forms and/or correspondence are complied with by all department managerial and administrative support staff.

Requirements

Conditions of employment

• Direct Deposit and Social Security Card is required.
• Meet qualification/eligibility/background requirements for this position.
• A one-year probationary period may be required.
• Willing and able to work rotating shifts to include nights, weekends and holidays.
• This position has an occasional driving requirement in support of the activity. Must be willing to obtain and maintain both a valid USAREUR driver's license and a TMP license.
• Subject to satisfactory completion of all pre-employment checks in accordance with AR 215-3, para.2 to include a Tier 1 background investigation.

Qualifications

Resumes must be two pages (or less).

Resumes should clearly demonstrate the applicant's relevant experience, skills, knowledge and abilities as they pertain to this position.

A Qualified Candidate Must Possess The Following

Progressively responsible clerical and administrative experience indicating the ability to perform the duties as described above. Must possess the ability to communicate clearly both orally and in writing. Must type at least 40 WPM using computers and their related software. Must have good customer service and people skills in order to accomplish assigned tasks. Must have the ability and skill to research and analyze situations in order to solve or resolve problems and complete tasks.

In addition to the above qualifications, candidates who possess the following qualifications will be considered "Highly Preferred" or "Best Qualified":

• Possess one (1) year of advanced proficiency in Microsoft Excel, including experience preparing, reviewing, and interpreting financial reports, analyzing data in Excel and PowerPoint and the ability to create and use formulas and functions (e.g., SUM, IF, VLOOKUP/XLOOKUP, pivot tables, conditional formatting).
• Possess the ability to prepare clear summaries or reports of budget status (e.g., variances, remaining funds, account receivables) for management review and the ability to coordinate with finance/accounting staff to correct errors and ensure accurate, up-to-date budget information.

Applicant meeting the Best Qualifying Criteria/Highly Preferred will be referred to the hiring manager. All other qualified applicants will be referred if requested by the hiring manager.

Claimed experience must be verifiable through your resume. Assumptions will not be made.

Education

This job does not have an education qualification requirement.

Additional information

Area of Consideration

• The Area of Consideration for this vacancy announcement is LOCAL. The local commuting area defined as within 100 km (60 miles) of Stuttgart, Germany. (Spouse Employment Preference (SEP), Involuntarily Separated Military Preference (ISMP) and Family Member Preference (FMP) eligible candidates are included in the area of consideration.)

PCS Costs

• Payment of Permanent Change of Station (PCS) costs are not authorized based on a determination that a PCS move is not in the Government's interest.

Allowances and Differentials

• This job is part of a pay-banded system. Sunday premium pay for regularly scheduled employees and night differential pay may be authorized by the Garrison Commander.
• Foreign overseas allowances, cost of living (COLA), incentives and differentials will not be paid, with the exception of post allowance, contingent upon eligibility.
• Employment overseas provides a lot of additional benefits and entitlements. For information please contact Ops 1-Europe Recruitment Branch at [e-mail].
• Applicants must comply with the Exceptional Family Member Program. For more information, go to

Your Application may be Considered for Multiple Opportunities

• After you apply, your application remains valid for 90 days and may be referred to hiring officials as new vacancies arise. Additional referrals may occur for up to 90 days after the closing date.

Termination of Spouse Employment Preference

• Refusal of a military spouse to participate in established recruitment procedures for a Regular Full-Time (RFT) or Regular Part-Time (RPT) position (for example, interview, and so forth) is considered a declination of employment and is a basis for termination of Spouse Employment Preference (SEP) entitlement for the current Permanent Change of Station (PCS) of the sponsor.

Overseas Employment Eligibility

• U.S. citizens overseas under ordinarily resident status are not eligible for appointment under the Status of Forces Agreement.
• In NATO countries employment of non-U.S. citizens under U.S. conditions is restricted by the NATO SOFA to individuals who are nationals of a NATO country. These individuals may not be employed under U.S. employment conditions in the country of their citizenship.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Working for Army Non-Appropriated Funds (NAF) can offer numerous advantages. Army NAF employment can provide a sense of pride and fulfillment, as you'll be supporting communities comprised of military and civilian personnel, and their families, which contributes to the Department of Defense's overall mission. We offer a wide range of career opportunities, including jobs in childcare, recreation, hospitality, and more. Many employees have opportunities for professional development, including training, education, and certification programs to help towards career advancement. As an Army NAF employee, you'll have access to some on-base facilities, including fitness centers, libraries, and many other amenities.

Regular full-time and part-time employees are eligible for enrollment in health and life insurance, participation in 401k and retirement plans, and paid personal time off and federal holidays. NAF flexible employees, working in the United States or a U.S. citizen or spouse or child of a U.S. citizen working for a NAFI in a foreign area, are eligible to participate in the NAF 401(k) plan. Some flexible employees may also be eligible to receive health insurance.