Office Manager (m/f/d)

IronMaxx Nutrition GmbH; Hürth; On-site; EUR 42,000 - 52,000; Full time

Job summary

IronMaxx Nutrition GmbH is seeking an Office Manager (m/f/d) to streamline daily operations and support teams across reception, fleet, events and administration. You will foster a professional, welcoming office environment and coordinate cross‑functional topics with a proactive service mindset.

The role requires hands-on organizational skills, a collaborative attitude and the ability to manage multiple tasks simultaneously in a fast-paced setting.

Qualifications

• Experience in office management, team assistance or hospitality.
• Strong service mindset and professional communication.
• Excellent organizational skills and hands-on mentality.
• Willingness to take ownership and support where needed.

Responsibilities

• Create a professional and welcoming office experience for employees, guests and partners.
• Take care of guest service, reception topics and visitor coordination.
• Coordinate office operations, internal arrangements, meetings and daily topics.
• Support fleet administration and related coordination tasks.
• Assist with facility, housekeeping and office management topics.
• Support internal events, meetings, trainings and company activities.
• Prepare documents, lists, overviews and internal communications.
• Support the People team with administrative tasks.
• Take over recurring coordination tasks to relieve People Operations and leadership.
• Identify small improvements in daily office, service and support processes.

Skills

Office management

Team assistance

Hospitality

Reception

Administration

Organizational skills

Service mindset

Communication

Multitasking

MS Office

Driver's license

German & English

Tools

Digital tools

Job description

#BEcomeMAXX

IronMaxx is growing — and with our expanding organization and second headquarters setup, we want to create an office environment that is professional, welcoming and well organized.

Office Manager (m/f/d)

To strengthen our internal operations, we are looking for a hands‑on and service‑oriented Office Manager (m/f/d) who helps keep daily office operations running smoothly and supports our teams, guests and internal stakeholders.

You will play an important role in creating a positive office experience, reliable support structures and smooth coordination across office, guest service, fleet, events and administration.

Ready to perform? Your tasks with MAXXimum focus

• Create a professional and welcoming office experience for employees, guests and business partners
• Take care of guest service, reception topics and visitor coordination
• Coordinate office operations, internal arrangements, meetings and daily organizational topics
• Support fleet administration and related coordination tasks
• Assist with facility, housekeeping and office management topics
• Support internal events, meetings, trainings and company activities
• Prepare documents, lists, overviews and internal communication materials
• Support the People team and internal stakeholders with administrative and operational tasks
• Take over recurring coordination tasks to relieve People Operations and leadership
• Identify small improvements in daily office, service and support processes

Your Skillset - As Strong As Our Protein

• Experience in office management, team assistance, hospitality, reception, administration or operational support
• Strong service mindset and a professional, welcoming communication style
• Excellent organizational skills and hands‑on mentality
• Positive, proactive and solution‑oriented personality
• Ability to manage several topics in parallel while staying structured and reliable
• High sense of responsibility, discretion and attention to detail
• Good feeling for people, guests and internal service quality
• Willingness to take ownership and support where needed
• Experience in fleet management, event coordination or facility topics is a plus
• Good MS Office and digital tool skills
• Driver's license
• Fluent German and English

About Us

Quality & Innovations from IronMaxx® Nutrition

Premium sports nutrition - Designed in Germany!

Producing the best sports nutrition worldwide is the goal of IronMaxx®

The production of highly efficient sports nutrition of the best quality and the constant further development of our products led to the award of the State Prize for Excellent Food Quality by the State of North Rhine-Westphalia. However, this is no reason for us to rest on our laurels - we are constantly working with the greatest passion to offer you supplements that inspire, work and taste great! The integration of the latest study results and the evaluation of practical field research in cooperation with professional sports clubs and our customers have led to permanent innovation in the development of new sports and fitness nutrition at IronMaxx® Nutrition since the company was founded in 2004.

In addition to the basics of sports nutrition in the areas of strength/endurance, muscle building and diet, this includes effective nutritional supplements for health and prevention, intelligent new combinations of active ingredients and improved dosage forms, such as our Tricaps®.

In the area of protein products, for example, IronMaxx® has set a milestone in the evolution of the latest sports nutrition products with the development of water‑based protein powders in over 31 flavors. The sweet spread with the world's highest protein content, IronMaxx® Protein Creme, also comes from us.

Designed in Germany - as a German sports nutrition manufacturer, IronMaxx® is also committed to outstanding quality and seamless quality control.

High performance - the goal is the goal.

Well‑known professional clubs, such as the eight‑time German ice hockey champions, the "Kölner Haie", or the traditional handball club VfL Gummersbach with its unique success story, have relied for years on the efficient sports nutrition from IronMaxx® and on our expertise in the use and mode of action of nutritional supplements.

While in many areas of life the "path is often proclaimed as the goal", our customers usually have a very clear idea of their "dream body" and its desired performance. This passion to achieve their personal goal is something we share with all our partners and customers - be it an athletic body, achieving new personal bests, reducing body weight or achieving sporting team success.

IronMaxx® products have therefore become an integral part of the product range of many European fitness studios, wholesalers, pharmacies and body stores in recent years due to their high quality.