Office Management Assistant (m/f/d)

DocuWare; Germering; On-site; EUR 30,000 - 48,000; Full time

Benefits offered by this job

35 vacation days

Company pension

Flexible working hours

Free beverages and snacks

Leased e-bike or transport support

Job summary

DocuWare is seeking an Office Management/Reception professional to welcome and assist guests, handle inquiries, and support meeting room logistics at our Germering location. You will coordinate with service providers, manage mail flows, and contribute to various Office Management projects.

The role requires a vocational qualification or equivalent, strong German and English skills, and a service-oriented mindset. Proficiency with common office software is essential.

Qualifications

• Completed vocational training or equivalent qualifications, with some experience in Office Management.
• Proficient in common office software (Word, Outlook, Teams).
• Strong sense of responsibility, reliability and professionalism.
• Excellent friendliness and service-oriented mindset.
• Empathetic and enjoys interacting with people.
• Very good German and English language skills.

Responsibilities

• Welcome, assist, and advise guests at the reception desk.
• First point of contact for inquiries related to Office Management.
• Assist with preparation and follow-up of meeting rooms.
• Coordinate with external service providers in this area.
• Ensure reception area is well-presented and support Office Management projects.
• Handle incoming and outgoing mails.

Skills

Welcoming customers

Office management

German language

English language

Empathy

Education

Vocational training or equivalent

Tools

Word

Outlook

Teams

Job description

Why should you join?

DocuWare stands for globally distributed, international teams and an open corporate culture that invites you to help shape it. Would you like to be part of an innovative company whose solutions are digitizing everyday work in a wide range of industries? In that case, we are happy to welcome you to the team.

Your Responsibilities

• You welcome, assist, and advise our guests at the reception desk.
• You are the first point of contact for inquiries and requests related to Office Management.
• You assist with the preparation and follow-up of meeting rooms.
• You act as a knowledgeable point of contact for our external service providers in this area.
• You ensure that the reception area is always well-presented and support various Office Management projects.
• You handle incoming and outgoing mails.

What you need to succeed

• You have completed vocational training or possess equivalent qualifications and ideally have gained some initial professional experience in Office Management. Career changers are also very welcome.
• You are confident in using common office software applications (Word, Outlook, Teams, etc.).
• Your way of working is characterized by a strong sense of responsibility, reliability, and professionalism.
• You are known for your exceptional friendliness and service-oriented mindset.
• You are empathetic and enjoy interacting with people.
• Your profile is rounded off by very good German and English language skills.

What we can offer

There are many great reasons to join DocuWare - our company culture is only one of them.

As part of the DocuWare team, you will benefit from many advantages:

• Globally distributed, international teams: You will find our teams working in Germering, New York, Sofia or other worldwide locations.
• Individual support: After an intensive induction, you will receive regular training tailored to your needs (e.g. conferences internal team building measures).
• Well-earned rest: 35 vacation days per year, sport offerings, massages, a football table and a relaxing lounge area.
• Healthy food: Together we enjoy Fairtrade coffee with organic milk or oat milk, snacks and fresh fruit - all free of charge - as well as subsidized lunch from the Foodji fridge.
• Mental health support: With our employee assistance program you have free and confidential access to resources and support for your well-being and stress management at any time.
• Good accessibility: Choose how you would like to come to the office with a leased e-bike, by train or via highways A96/A99 (you can charge your e-car on site for free).
• Team spirit: Regular employee and team events (virtual or on-site) ensure excellent collaboration with colleagues around the world.
• Sustainability and social commitment: DocuWare stands for paperless work and supports volunteer organizations and local sports clubs.
• Your health matters: DocuWare subsidizes your company pension plan!
• Lastly, and most importantly, we offer a stable job with a well established and growing company.
• Unique benefits: Choose one of three great options (Bonago, E-Gym or subsidized Deutschlandticket) to suit your needs.
• We only use the latest technologies - find out more on Stackshare.
• 30 Days Work from Abroad: Experience international opportunities and broaden your horizons.
• Family First: Preferred enrollment in our selected daycare center in Germering (no guarantee).
• Buddy Program: You'll be paired with a buddy, who will support you during your onboarding and offer valuable tips.
• For better insights, check us out on Instagram!

Your hiring partner

Chiara Drechsel

Team Leader Recruiting & Employer Branding

About Us

DocuWare stands for globally distributed, international teams, flat hierarchies, and an open company culture that encourages active participation and contribution. Mobile work and flexible working hours are part of our everyday life.

Would you like to become part of an innovative company whose solutions digitalize everyday work across a wide range of industries? Then join our team!