Office Experience Assistant (m/w/d) - 16 Stunden pro Woche

PrimeKey Labs GmbH; Aachen; Hybride; EUR 36 000 - 48 000; Plein temps

Résumé du poste

PrimeKey Labs GmbH in Aachen and Zurich seeks an organized Office Assistant to support daily operations and employee experiences. The role is onsite 2 days per week (16 hours) with flexibility for business needs.

You will manage office operations, coordinate procurement, catering, and events, and serve as a friendly on-site contact while nurturing a positive workplace culture. Travel between offices as needed; strong German and English and MS Office proficiency are essential.

Qualifications

• Proficiency in German and English (written and spoken).
• Strong organizational and communication skills required.
• Ability to self-manage, prioritize tasks and work independently.
• Experience with coordinating events and workplace culture initiatives.
• Familiarity with Microsoft Office tools (email, calendars, expense tools, etc.).

Responsabilités

• Manage day-to-day office operations for Aachen and Zurich offices.
• Coordinate office suppliers and procurement processes; ensure timely ordering and deliveries.
• Arrange catering, meals, and restaurant reservations for meetings and events.
• Serve as on-site point of contact for day-to-day office matters; provide support and resolve basic issues.
• Plan and execute team buildings, culture initiatives, and events across both offices.
• Travel between Aachen and Zurich offices as needed to support operations; Zurich travel limited.
• Support coordination of occupational health and safety activities and compliance.

Connaissances

German (written and spoken)

English (written and spoken)

Organizational skills

Communication skills

Self-management

Event coordination

Culture/employee engagement

Microsoft Office

Outils

Microsoft Office

Description du poste

Aachen, Germany. This role will be expected to work onsite 2 days/ 16 hours per week, with flexibility based on business needs and office activities. We are seeking an organized, proactive, and culture-driven Office Assistant to support the daily operations and employee experience across our Aachen and Zurich offices. This role is ideal for someone who is passionate about creating a welcoming, engaging, and well-run workplace environment where employees feel connected and supported. In addition to managing office operations, this person will play a key role in planning and coordinating culture-building initiatives, employee events, and team experiences that foster collaboration and strengthen company culture. The ideal candidate is highly organized, self-directed, service-oriented, and energized by bringing people together.

Job Responsibilities

• Manage day-to-day office operations for the Aachen and Zurich offices
• Manage office suppliers and procurement processes, ensuring timely ordering, replenishment, and coordination of deliveries as needed.
• Coordinate catering, meal arrangements, and restaurant reservations for meetings and events, ensuring timely organization and alignment with team needs.
• Serve as the on-site point of contact for day-to-day office matters, providing support and resolving basic operational issues.
• Own the planning and execution of team buildings, company initiatives, and special events in both offices, ensuring seamless coordination and a high-quality experience for employees.
• Travel between the Aachen and Zurich offices as required to support operational needs and ensure consistency across sites. Travel to Zurich is limited to a minimum.
• Supporting in coordination of occupational health and safety (OHS) activities, ensuring compliance with local regulations, managing preventive measures.

Minimum Qualifications, Education, and Skills

• Prior experience in an administrative or office support role required.
• Proficiency in both German and English (written and spoken).
• Ability to self-manage, prioritize tasks, and work independently.
• Strong organizational skills and attention to detail.
• Professional, dependable, and service-oriented mindset.
• Passion for company culture, employee engagement, and creating positive workplace experiences.
• Comfortable managing both routine operational responsibilities and dynamic event coordination.
• Excellent communication and interpersonal skills.
• Familiarity with Microsoft Office tools (email, calendars, expense tools, etc.).

Level of Authority

Moderate independence within set parameters with respect to level of authority. individual is granted a degree of freedom to make decisions and take action within established guidelines or boundaries. This means they have some flexibility and autonomy in their role, but their actions are still constrained by predefined rules, policies, or expectations. They are able to exercise judgment and initiative within these parameters, allowing them to perform their duties with a reasonable amount of independence while staying aligned with organizational guidelines and objectives.